Neftaly Human Capital Approval Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP034

Document Code: NeftalyP034
Version: 1.0
Approved By: Chief Executive Officer (CEO)

Date Approved: 31 October 2025

Review Date: 28 November 2026

Policy Owner: Neftaly Chief Human Capital Officer, NeftalyCHCR

NeftalyP034-1 Neftaly CEO Neftaly Malatjie speech on the Approval and Launch of Neftaly Human Capital Approval Policy NeftalyP034

To the Chairperson of Neftaly Kingdom Royal Committee, all Neftaly Kingdom Royal Committee, all Neftaly Royal Chiefs and all Neftaly Human Capital.

Kgotso a ebe le lena

NeftalyP034-1-1 The Neftaly Human Capital Approval Management Policy (NeftalyP034) provides a consistent and transparent framework for obtaining, recording, and managing all forms of approvals within Neftaly’s Royal structure.

NeftalyP034-1-2 The policy ensures that all decisions—strategic, operational, financial, and administrative—are made through a controlled and traceable process, authorized by the correct level of authority in accordance with Neftaly’s governance principles.

As the Chief Executive Officer I herewith sets a mandate to guide how the Neftaly Kingdom Royal Committee will be able to manage the authorisation from my level to the junior position

Neftaly Chief Human Capital you are given a mandate to ensure that this policy is reviewed regularly to adapt to changes in legislation and internal operations

Note in summary that all requests must be approved by Neftaly Malatjie whether urgent or not. Ensure that you get urgent approvals to allow you to execute your daily activities

Failure to get approval in writing will lead to disciplinary hearing and suspension of Neftaly Human Capital and Neftaly Kingdom Royal Committee

I Neftaly Malatjie in my capacity as the CEO of Neftaly I therefore declare NeftalyP034 effective and active

My message shall end here

Neftaly Malatjie CEO Neftaly

NeftalyP034-2 Purpose

NeftalyP034-2-1 The purpose of this policy is to:

NeftalyP034-2-1-1 Establish standardized procedures for approval management within Neftaly.
NeftalyP034-2-1-2 Ensure all decisions are properly authorized and documented.
NeftalyP034-2-1-3 Clarify roles and levels of authority for different approval categories.
NeftalyP034-2-1-4 Enhance accountability, transparency, and efficiency in organizational governance.
NeftalyP034-2-1-5 Prevent unauthorized actions, duplication, or misuse of Neftaly resources.

NeftalyP034-3 Scope

NeftalyP034-3-1 This policy applies to all:

NeftalyP034-3-1-1 Royal Directors, Deputy Chiefs, Officers, and Human Capital within Neftaly.
NeftalyP034-3-1-2 Approvals related to budgets, projects, appointments, expenditures, contracts, and official communications.
NeftalyP034-3-1-3 All digital and physical approval platforms managed by Neftaly.

NeftalyP034-4 Policy Statement

NeftalyP034-4-1 Neftaly requires that all approvals—financial, operational, strategic, or administrative—follow the official hierarchy and authorization matrix established by the Royal Governance Framework.

NeftalyP034-4-2 No Human Capital may execute any decision, commitment, or expenditure without the required level of approval and official documentation.

NeftalyP034-4-3 All approvals must be:

NeftalyP034-4-3-1 Requested through official Neftaly templates.
NeftalyP034-4-3-2 Recorded and archived in the Neftaly Approval Register (NeftalyR034-01).
NeftalyP034-4-3-3 Verified by the Royal Secretary and reviewed periodically by the Chief Human Capital Officer (CHCO).

NeftalyP034-5 Guiding Principles

NeftalyP034-5-1 Accountability: All approvals must be traceable to an authorized official.
NeftalyP034-5-2 Transparency: Approvals must be documented and available for audit.
NeftalyP034-5-3 Consistency: Standardized templates and procedures must be followed.
NeftalyP034-5-4 Compliance: All approvals must adhere to Neftaly Royal and Human Capital governance standards.
NeftalyP034-5-5 Efficiency: The process must ensure timely decision-making without compromising quality.

NeftalyP034-6 Approval Categories

NeftalyP034-6-1 Neftaly approvals are categorized as follows:

Category	Examples	Approval Level
Strategic Approvals	Policy adoption, organizational restructuring, board decisions	CEO / Royal Board
Operational Approvals	Program execution, departmental plans	Royal Directors / Deputy Chiefs
Financial Approvals	Expenditure, procurement, reimbursements	CEO / Finance Officer / Royal Director
Human Capital Approvals	Appointments, leave, promotions	CHCO / Deputy Chief / CEO
Administrative Approvals	Correspondence, events, travel	Royal Officers / Directors
ICT Approvals	System access, digital tools	ICT Officer / Royal Director

NeftalyP034-7 Procedures and Processes

NeftalyP034-7-1 Step 1: Approval Request Initiation

NeftalyP034-7-1-1 The requesting Officer completes a Neftaly Approval Request through Neftaly Idea.
NeftalyP034-7-1-2 The request includes purpose, justification, required resources, and expected outcomes.
NeftalyP034-7-1-3 The request is submitted to the Royal Manager or delegated authority for approval

NeftalyP034-7-2 Step 2: Review and Verification

NeftalyP034-7-2-1 The receiving authority reviews the request for completeness, alignment with policies, and budget implications.
NeftalyP034-7-2-2 If necessary, the request is forwarded to supporting divisions (Finance, Legal, Human Capital) for additional review.
NeftalyP034-7-2-3 The Approval Review Checklist (NeftalyD034-01) is completed.

NeftalyP034-7-3 Step 3: Decision and Authorization

NeftalyP034-7-3-1 The Neftaly Royal Specialist must prepare the request on behalf of the Neftaly Royal Chief
NeftalyP034-7-3-2 Neftaly Neftaly Royal Manager must approve and request the Neftaly Royal Director to approve
NeftalyP034-7-3-3 The The Neftaly Royal Director must approve and request the approval from the Neftaly Royal Chief
NeftalyP034-7-3-4 The Neftaly Royal Chief must approve the request and request authorisation by the Neftaly Chief Human Capital Officer
NeftalyP034-7-3-5 The Neftaly Chief Human Capital Officer must approve and prepare the logistics resources required by the Neftaly Royal or Neftaly Kingdom Royal Committee working with Neftaly Chief Financial Officer
NeftalyP034-7-3-6 The Neftaly Chief Learning and Monitoring Officer must review that the request has complied with Policies, Agreements and aligns with Neftaly Strategic Goals
NeftalyP034-7-3-7 The Neftaly Chief Operations Officer will then finalize and submit to the Neftaly Kingdom Royal Committee together with the Neftaly Royal Chief
NeftalyP034-7-3-8 The entire Neftaly Kingdom Royal Committee will approve submit the request to the Neftaly Executive Spokesperson
NeftalyP034-7-3-9 Neftaly Executive Spokesperson who will meet with Neftaly Executive Manager for Neftaly CEO Neftaly Malatjie approval once Neftaly Malatjie
NeftalyP034-7-3-10 In the case of Neftaly urgent invitations and submissions they can proceed however, Neftaly CEO Neftaly Malatjie approval will be required
NeftalyP034-7-3-11 The entire Neftaly Approval process should take only 5 minutes per line item from NeftalyP034-7-3-1 until NeftalyP034-7-3-7 in summary within 30 minutes the entire approval should be done

NeftalyP034-7-4 Step 4: Notification and Implementation

NeftalyP034-7-4-1 The decision is communicated to the requester using the Approval Decision Notice (NeftalyD034-02) by approving the ticket on Neftaly App using the emblem.
NeftalyP034-7-4-2 Approved actions may then proceed under supervision of the relevant Officer.
NeftalyP034-7-4-3 Implementation progress must align with the approved scope and timeline.

NeftalyP034-7-5 Step 5: Record Keeping and Archiving

NeftalyP034-7-5-1 All approval documents (requests, reviews, and decisions) must be securely stored in the Neftaly Repository (digital and/or physical).
NeftalyP034-7-5-2 The Royal Secretary ensures all records are indexed and retrievable for audit and compliance.
NeftalyP034-7-5-3 Records are retained for a minimum of seven (7) years.

NeftalyP034-7-6 Step 6: Auditing and Reporting

NeftalyP034-7-6-1 Quarterly internal audits are conducted by the Chief Human Capital Officer and Royal Auditor.
NeftalyP034-7-6-2 The Approval Summary Report (NeftalyR034-02) is generated for the Royal Board.
NeftalyP034-7-6-3 Any irregularities are reported immediately for corrective action.

NeftalyP034-8 Roles and Responsibilities

Role	Responsibilities
Chief Executive Officer (CEO)	Grants final approval for all strategic and high-value decisions.
Chief Human Capital Officer (CHCO)	Oversees all approvals related to Human Capital, training, and compliance.
Deputy Chiefs	Manage approvals within delegated authority limits.
Royal Directors	Review and authorize operational and departmental requests.
Royal Officers	Initiate approval requests and ensure accuracy and justification.
Royal Secretary	Maintains approval registers, archives, and documentation.
Audit and Compliance Division	Monitors adherence to approval protocols and conducts regular audits.

NeftalyP034-9 Documentation and Templates

Code	Document Name	Purpose
NeftalyF034-01	Approval Request Form	Initiates the approval process.
NeftalyD034-01	Approval Review Checklist	Ensures all reviews are complete before approval.
NeftalyD034-02	Approval Decision Notice	Communicates the approval or rejection decision.
NeftalyR034-01	Approval Register	Records all approvals across Neftaly.
NeftalyR034-02	Approval Summary Report	Summarizes quarterly approval activities.

NeftalyP034-10 Compliance and Governance

NeftalyP034-10-1 Unauthorized approvals are considered serious violations and may result in disciplinary action.
NeftalyP034-10-2 All approvals must comply with Neftaly’s Authorisation Management Policy (NeftalyP045), Financial Control Policy, and Confidentiality Management Policy (NeftalyP108).
NeftalyP034-10-3 The Royal Board Committee reserves the right to review or revoke any approval if irregularities are found.

NeftalyP034-11 Review and Amendment

NeftalyP034-11-1 This policy shall be reviewed annually by the Neftaly Chief Human Capital Officer and Royal Governance Committee.
NeftalyP034-11-2 Updates will be recorded in the Policy Amendment Register (NeftalyR025-01).
NeftalyP034-11-3 All amendments require approval by the Chief Executive Officer.

NeftalyP034-12 References

NeftalyP034-12-1 Neftaly Human Capital Authorisation Management Policy (NeftalyP045)
NeftalyP034-12-2 Neftaly Human Capital Confidentiality Management Policy (NeftalyP108)
NeftalyP034-12-3 Neftaly Human Capital Risk Management Policy (NeftalyP428)
NeftalyP034-12-4 Neftaly Human Capital Finance and Expense Management Policy (NeftalyP196)
NeftalyP034-12-5 Neftaly Human Capital Audit Management Policy (NeftalyP050)

NeftalyP034-13 Frequently Asked Questions (FAQs)

What is the purpose and scope of the NeftalyP034 Approval Management Policy?
Who is the executive sponsor and policy owner for NeftalyP034?
What types of Human Capital actions require formal approval under this policy?
What are the guiding principles behind the HC approval framework? (e.g., Segregation of Duties, Accountability, Transparency, Efficiency)
Where can I find the official, master version of this policy?
How does this policy integrate with the company’s broader Delegation of Authority (DoA) Framework?
Who is governed by this policy? (All Employees, Managers, HR, Finance, Executives)
What is the definition of an “Approval Authority” versus a “Recommender”?
How are approval authority limits defined? (By role, job grade, department, monetary value, risk level)
Where is the Master Delegation of Authority Matrix published?
How often is the DoA Matrix reviewed and updated?
What is the process for requesting a temporary increase or delegation of approval authority (e.g., for acting roles)?
What is the policy on “self-approval”? Is it ever permitted?
What are the consequences of bypassing or violating the approval chain?
What is the policy on approving actions for relatives or close associates (Conflict of Interest)?
How are electronic approvals and digital signatures treated versus wet-ink signatures?
What is the policy’s stance on “blanket approvals” or standing authorizations?
How does the policy ensure compliance with internal controls and audit requirements?
How are approval workflows designed to mitigate fraud risk?
What is the “Four-Eyes Principle” and where does it apply in HC approvals?
What is the policy on retrospective approvals? Under what circumstances are they allowed?
How are urgent or after-hours approvals handled when approvers are unavailable?
What is the escalation path for a stalled or contested approval?
What is the role of the HR Business Partner in the approval process?
What is the role of Finance in HC-related approvals?
How does the policy interface with Procurement policies for vendor-related HC approvals?
What is the approval process for actions that have both a financial and a headcount impact?
How are global vs. local approval authorities managed in a multinational context?
What is the process for granting system access rights to be an approver in the HRIS/Workflow system?
How are approval authorities managed during organizational restructuring?
What training is mandatory for managers and approvers on this policy?
How is the effectiveness and efficiency of the approval framework measured?
How often is the NeftalyP034 policy itself reviewed and updated?
What is the process for suggesting improvements to approval workflows?
Who is the final arbiter for disputes regarding approval authority or process?
How does the policy support delegation and empowerment while maintaining control?
What is the policy on approving actions that deviate from standard salary bands or grades?
How are approvals managed for confidential or sensitive HC actions (e.g., terminations, serious disciplinary actions)?
What is the policy on documenting the rationale for an approval decision?
How are approvals audited for compliance?
What is the policy regarding verbal approvals? Are they valid?
How does the policy handle matrix reporting structures where dual approvals are needed?
What is the policy for approving actions related to the Executive Leadership Team?
How are approval thresholds adjusted for inflation or currency fluctuations?
What is the process for an employee to query why an approval is required for their request?
How is the principle of “least privilege” applied to approval authorities?
What is the policy on delegating approval authority during extended leave (e.g., sabbatical, long-term sick leave)?
How does the policy ensure approvers have the necessary information to make an informed decision?
What is the policy on using automated rules for low-risk, high-volume approvals?
How is the approval framework aligned with Neftaly’s risk appetite?
What is the process for an approver to decline a request? What justification is required?
How are approval workflows customized for different business units with unique needs?
What is the policy on approving overtime, bonuses, or payments that could be seen as discriminatory?
How does the policy ensure timely approvals to maintain business agility?
What is the role of Internal Audit in relation to this policy?
How are approval records retained and archived for legal and audit purposes?
What is the policy on approving use of external consultants or contractors for HR projects?
How does the policy manage approvals for system changes that affect HC data or processes?
Who is the first point of contact for interpreting this policy?
What is the appeals process if a request is unfairly denied?

Category 2: Approval Processes – Core Employee Lifecycle (FAQs 61-150)

Hiring & Appointment:
61. What is the approval workflow for creating a New Position or Requisition?
62. Who approves the job description and grading for a new role?
63. What is the approval process for hiring above the midpoint of a salary band?
64. Who must approve an Offer Letter? Does it differ by level/grade?
65. What approvals are needed for a signing bonus or relocation package?
66. What is the process for approving a contract for a Fixed-Term, Temporary, or Interim employee?
67. Who approves the use of a recruitment agency and the associated fees?
68. What is the approval chain for hiring a contractor/consultant through a statement of work (SOW)?
69. How are approvals managed for Internal Transfers or Promotions?
70. Who approves a candidate who is a relative of an existing employee?

Compensation & Benefits:
71. What is the approval workflow for the Annual Merit Increase budget and individual allocations?
72. Who approves an Off-Cycle Salary Increase or adjustment?
73. What approvals are needed for a Promotion Increase?
74. What is the process for approving a Market Adjustment to retain a key employee?
75. Who approves Bonus payments (individual, team, spot awards)?
76. What is the approval chain for Long-Term Incentives (e.g., stock options, RSUs)?
77. Who approves changes to an employee’s Benefits election (e.g., upgrading medical aid)?
78. What approvals are required for a Car Allowance or other cash allowances?
79. How is the approval for a Study Assistance or bursary request managed?
80. Who approves exceptional Leave Cash-Out requests?

Changes in Terms:
81. What is the approval process for changing an employee’s Working Hours or moving to Part-Time status?
82. Who approves a formal Flexible Work Arrangement or permanent remote work request?
83. What approvals are needed for a Change in Job Title (without a grade change)?
84. What is the process for approving a Secondment to another department or country?
85. Who approves an Acting Allowance for someone covering a higher-graded role?
86. What approvals are required for a Demotion or role change with reduced responsibilities?

Time & Attendance:
87. Who approves Overtime requests and confirms the hours worked?
88. What is the approval workflow for Time Sheet submission and authorization?
89. Who approves Leave Requests (Annual, Sick, Family Responsibility, Unpaid)?
90. What is the process for approving Leave of Absence (e.g., sabbatical, maternity/paternity beyond standard)?
91. Who approves Time Off In Lieu (TOIL)?
92. What approvals are needed for Shift Pattern changes or swaps?

Separation & Offboarding:
93. Who approves an employee’s Resignation acceptance and sets the release date?
94. What is the approval workflow for initiating a Termination (Performance, Misconduct, Redundancy)?
95. Who approves the Severance Package or separation agreement terms?
96. What approvals are needed for an early release date (pay in lieu of notice)?
97. Who approves the final Exit Payment calculation?
98. What is the process for approving the re-hire of a former employee (Boomerang)?

Category 3: Approval Processes – Talent, Development & Operations (FAQs 151-250)

Learning & Development:
151. What is the approval workflow for an employee to attend an External Training Course or conference?
152. Who approves the associated budget for training (course fees, travel, accommodation)?
153. What approvals are needed for a Coaching or Mentoring program engagement?
154. How is approval managed for Membership Fees to professional bodies?
155. Who approves participation in a formal Development Program (e.g., leadership academy)?

Talent & Succession:
156. What approvals are needed to place an employee on a Succession Plan or High-Potential (HiPo) list?
157. Who approves the nomination for an Internal Talent Mobility program?
158. What is the approval process for creating and funding a new Internship or Graduate Program role?

HR Operations & Expenses:
159. Who approves Employee Reimbursements (travel, entertainment, out-of-pocket expenses)?
160. What is the approval workflow for Team Event or Staff Function budgets?
161. Who approves the purchase of HR Software or technology tools?
162. What approvals are needed for an HR Consultant or external service provider engagement?
163. Who approves changes to HR Policies or procedures?
164. What is the process for approving a Employee Recognition Award (non-monetary)?
165. Who approves the distribution of Employee Surveys?
166. What approvals are required for accessing and using Employee Data for analytics or reporting?

Workplace & Facilities:
167. Who approves a Workstation setup or relocation request?
168. What is the approval process for IT Hardware/Software requests outside the standard issue?
169. Who approves Building Access requests for employees or contractors?
170. What approvals are needed for Remote Work Equipment purchases (chair, desk, monitor)?

Category 4: System, Workflow & Digital Enablement (FAQs 251-350)

What is the primary system used to manage HC approval workflows? (e.g., SAP, Workday, Oracle, bespoke)
How do I access the approval portal or inbox within the HRIS?
What training is available for using the electronic approval system?
How do I submit a request that requires approval?
As an approver, how do I view the details of a pending request?
How do I approve, decline, or request more information on a pending item?
Can I delegate my approval authority electronically while I am on leave? How?
What is the process for setting up an Automated Approval Rule in the system?
How are approval workflows configured for different transaction types?
Who are the system administrators for the approval workflow engine?
What is the process for requesting a new approval workflow or modifying an existing one?
How are approval chains dynamically determined (by cost centre, manager hierarchy, employee type)?
What happens in the system if an approver is unavailable (Out of Office)?
How do escalation rules work? After what period is a request escalated?
Can I approve requests from my mobile device? Is there an app?
How do I track the status of a request I have submitted?
What notifications are sent to requestors and approvers (email, system alert)?
How are digital audit trails of approvals maintained in the system?
What is the process for recovering or re-instating a rejected/cancelled request?
How are supporting documents (e.g., business case, quotes) attached to an approval request?
What is the integration between the HRIS approval system and the Finance system for budget checks?
How is a “hard stop” enforced in the system if a required approval is missing?
What reporting is available on approval cycle times, bottlenecks, and approver performance?
How do I run a report on all approvals I have given or received?
What is the data retention policy for completed approval records in the system?
How is the system tested when a new approver is added or the DoA matrix changes?
What is the business continuity plan if the approval system is down?
How are system-generated approval emails formatted to prevent phishing attempts?
What is the process for a mass approval (e.g., approving annual increases for an entire team)?
How are conditional approvals handled in the system (e.g., “approve if budget is available”)?
Can external approvers (e.g., board members) access the system? How is their access managed?
What is the process for an approver to recall an approval given in error?
How are version controls managed for approval templates and forms?
What is the Single Sign-On (SSO) integration for the approval portal?
How is data privacy (POPIA/GDPR) maintained within the approval system?

Category 5: Templates, Documents & Forms Repository (FAQs 351-450)

Each FAQ points to the document repository location.

Policy & Governance:
351. Where is the NeftalyP034 Full Policy Document?
352. Where is the Delegation of Authority (DoA) Matrix (Interactive/PDF)?
353. Where is the Approval Authority Delegation Form (for temporary acts)?
354. Where is the Conflict of Interest Declaration Form relevant to approvals?

Request & Justification Forms:
355. Where is the New Position Requisition & Business Case Form?
356. Where is the Salary Exception Request Form (for above-band offers/adjustments)?
357. Where is the Bonus & Incentive Payment Approval Form?
358. Where is the Promotion & Salary Increase Recommendation Form?
359. Where is the Off-Cycle Adjustment Justification Template?
360. Where is the Contractor/Consultant Engagement Request Form (SOW)?
361. Where is the Training Request & Justification Form?
362. Where is the Conference Attendance Approval Form?
363. Where is the Flexible Work Arrangement Proposal Form?
364. Where is the Acting Allowance Request Form?
365. Where is the Employee Reimbursement Claim Form (with approval block).
366. Where is the Team Event Budget Request Form.
367. Where is the Study Assistance Application Form.
368. Where is the Severance Package Calculation & Approval Form.

Approval Routing Slips & Checklists:
369. Where is the Standard Offer Letter Approval Routing Slip?
370. Where is the Termination Approval Checklist & Routing Form?
371. Where is the Exit Interview & Final Payment Authorization Form.
372. Where is the New Hire Onboarding Cost Approval Checklist.

System & Process Guides:
373. Where is the Step-by-Step Guide to Submitting an Electronic Approval Request?
374. Where is the Approver’s Quick Reference Guide for the HRIS.
375. Where is the Approval Workflow Configuration Guide for System Admins.
376. Where is the Approval Process Flowchart for major transaction types.
377. Where is the Escalation Protocol Document.

Logs & Registers:
378. Where is the Manual Approval Log Template (for use when system is down)?
379. Where is the Retrospective Approval Register.
380. Where is the Approval Authority Audit Trail Report Template.

Category 6: Compliance, Controls & Exception Handling (FAQs 451-500)

How does Internal Audit test compliance with the approval policy?
What is the process for investigating a suspected fraudulent approval?
How are segregation of duties (SoD) conflicts detected and resolved in approval chains?
What is the quarterly attestation process for managers regarding their approval activities?
How are we ensuring compliance with SOX or similar regulations for financial-related HC approvals?
What is the process for a Post-Payment Audit of approved transactions?
How are approvals for Related Party Transactions (e.g., hiring a board member’s relative) specially controlled?
What is the Whistleblowing Procedure for reporting approval abuse?
How are approval limits and workflows adjusted following a merger or acquisition?
What is the process for handling an approval where the approver has a personal interest?
How are “emergency” approvals retrospectively documented and ratified?
What is the protocol when an approval is found to have been based on incorrect information?
How are approval workflows suspended or modified during a crisis (e.g., pandemic, natural disaster)?
What is the process for an employee to formally dispute an approval decision that affects them?
How are approval records presented during external audits or legal discovery?
What is the Data Integrity Check process for approvals migrated from a legacy system?
How are manual overrides of system-enforced approval rules logged and authorized?
What is the process for approving a variance to the standard policy itself?
How are approval authorities reconciled during year-end budget closure?
What is the Three-Way Match process for approvals involving PO, receipt, and invoice (for HR vendors)?
How are currency conversion rates applied to approval thresholds for global transactions?
What is the process for approving a payment to an employee in a sanctioned country?
How are tax implications (PAYE, VAT) verified as part of the approval for certain payments?
What is the process for an approver to declare they feel pressured to approve a request?
How are approval KPIs (cycle time, first-pass yield) monitored and improved?
What is the Root Cause Analysis (RCA) process for frequent approval bottlenecks or rejections?
How is the approval framework adapted for new business models (e.g., joint ventures, startups within the group)?
What is the process for certifying that all required approvals are in place before a high-value action is executed (e.g., C-suite hire)?
How are approval workflows tested as part of User Acceptance Testing (UAT) for new HR systems?
What is the process for archiving and disposing of approval records after the retention period expires?
How are “maker-checker” principles implemented in system configuration?
What is the process for approving a change to the core HR data that feeds approval rules (e.g., cost centre, reporting line)?
How are approvals managed for actions that span multiple fiscal years?
What is the process for a manager to verify their delegated approval authority is correct in the system?
How are approvals integrated with project governance for HR-led projects?
What is the process for handling an approval where the designated approver is the subject of the request?
How are ethical considerations factored into approval guidelines (e.g., approving excessive executive pay)?
What is the process for calibrating approval thresholds across different departments to ensure fairness?
How are system-generated approval alerts designed to prevent “alert fatigue” for busy approvers?
What is the business continuity process for approvals if a key approver leaves the company unexpectedly?
How are approvals for sustainability or ESG-related HR initiatives governed?
What is the process for approving a data breach response plan involving employee data?
How are approvals managed for accessing employee data for AI or machine learning projects?
What is the protocol for approving a press release or external communication about a senior appointment?
How are social media background checks approved as part of the hiring process?
What is the process for approving a “garden leave” clause or other restrictive covenants?
How are approvals handled for participating in industry salary surveys?
What is the process for approving the destruction of physical approval documents?
How is the principle of proportionality applied to approval workflows (simpler process for low-risk items)?
Who is ultimately accountable to the Board for the design and effectiveness of the HC Approval Management Framework?

Approved By:
Neftaly Malatjie
Chief Executive Officer