Document Code: NeftalyP328
Approved By: Chief Executive Officer (CEO)
Date Approved: 30 October 2025
Review Date: 29 November 2026
Policy Owner: Neftaly Chief Human Human Capital, NeftalyCHCR
NeftalyP328-1 Policy Statement
NeftalyP328-1-1 Neftaly is committed to promoting transparency, accessibility, and accountability within all Human Capital operations. The Neftaly Human Capital Open Management Policy (NeftalyP328) establishes guidelines and procedures for open communication, resource accessibility, and collaborative management of Neftaly programs, offices, and activities.
NeftalyP328-1-2 This policy ensures that all Royals, Deputy Chiefs, Officers, and Human Capital have access to necessary information, tools, and support to carry out their roles effectively while fostering a culture of openness and trust.
NeftalyP328-2 Purpose
NeftalyP328-2-1 The purpose of this policy is to:
- NeftalyP328-2-1-1 Establish a framework for open, transparent, and accountable Human Capital management.
- NeftalyP328-2-1-2 Facilitate easy access to resources, information, and communication channels.
- NeftalyP328-2-1-3 Promote collaborative decision-making and inclusive participation in organizational activities.
- NeftalyP328-2-1-4 Ensure compliance with Neftaly policies, ethical standards, and governance requirements.
NeftalyP328-3 Scope
NeftalyP328-3-1 This policy applies to:
- NeftalyP328-3-1-1 All Neftaly Royals, Deputy Chiefs, Officers, and Human Capital.
- NeftalyP328-3-1-2 All Neftaly offices, programs, systems, and digital platforms.
- NeftalyP328-3-1-3 All forms of information sharing, access to documentation, and decision-making processes.
NeftalyP328-4 Definitions
- NeftalyP328-4-1 Open Management: Management practice emphasizing transparency, accessibility, and accountability.
- NeftalyP328-4-2 Information Access: The ability of Human Capital to obtain required organizational data or resources.
- NeftalyP328-4-3 Stakeholders: Individuals or groups affected by or involved in Neftaly operations.
- NeftalyP328-4-4 Collaborative Decision-Making: Inclusive process where relevant parties participate in decisions.
- NeftalyP328-4-5 Governance Transparency: Clear documentation and visibility of policies, procedures, and actions.
NeftalyP328-5 Guiding Principles
- NeftalyP328-5-1 Transparency: Ensure all policies, procedures, and decisions are clearly communicated.
- NeftalyP328-5-2 Accessibility: Provide timely access to information, resources, and support to all Human Capital.
- NeftalyP328-5-3 Accountability: Document and track decisions, approvals, and actions to maintain responsibility.
- NeftalyP328-5-4 Inclusivity: Encourage collaborative participation in projects, programs, and planning.
- NeftalyP328-5-5 Compliance: Adhere to Neftaly governance, ethical, and legal standards.
NeftalyP328-6 Roles and Responsibilities
| Role | Responsibilities |
|---|---|
| CEO | Approves overarching open management frameworks and ensures compliance. |
| CHCO | Oversees implementation, monitors access, and ensures transparency in Human Capital activities. |
| Royal Directors | Facilitate open communication within departments and branches. |
| Deputy Chiefs | Ensure access to systems, resources, and information for Human Capital. |
| Officers | Maintain accurate records and provide information to authorized personnel. |
| Human Capital | Utilize resources responsibly and provide feedback to improve access and transparency. |
| Governance Office | Track and archive records, approvals, and compliance activities. |
NeftalyP328-7 Procedures
NeftalyP328-7-1 Open Communication
- NeftalyP328-7-1-1 All departmental updates, announcements, and decisions must be communicated through approved Neftaly channels.
- NeftalyP328-7-1-2 Officers must document communications in the Open Communication Log (NeftalyD328-01).
- NeftalyP328-7-1-3 Regular updates must be provided during meetings, digital platforms, and email broadcasts.
NeftalyP328-7-2 Resource and Information Accessibility
- NeftalyP328-7-2-1 Human Capital shall have access to approved digital platforms, documentation, and templates.
- NeftalyP328-7-2-2 Requests for resources must be submitted using the Resource Access Request Form (NeftalyF328-01).
- NeftalyP328-7-2-3 Governance Office tracks all requests and approvals to ensure accountability.
NeftalyP328-7-3 Collaborative Decision-Making
- NeftalyP328-7-3-1 For decisions affecting multiple departments or programs, the relevant stakeholders must be consulted.
- NeftalyP328-7-3-2 Decisions must be documented in the Decision Record Form (NeftalyF328-02).
- NeftalyP328-7-3-3 Final approvals are recorded in the Open Management Decision Register (NeftalyD328-02).
NeftalyP328-7-4 Monitoring and Reporting
- NeftalyP328-7-4-1 CHCO monitors all open management practices to ensure transparency and compliance.
- NeftalyP328-7-4-2 Reports on access requests, decisions, and stakeholder feedback are submitted quarterly to the CEO.
- NeftalyP328-7-4-3 Non-compliance or access issues are investigated and corrective actions implemented.
NeftalyP328-8 Processes
| Stage | Action | Responsible Person | Output Document |
|---|---|---|---|
| Communication | Share updates and announcements | Officers / Royal Directors | NeftalyD328-01 |
| Resource Access | Submit and approve access requests | Human Capital / Officers | NeftalyF328-01 |
| Decision-Making | Conduct collaborative decisions | Deputy Chiefs / Royal Directors | NeftalyF328-02 & NeftalyD328-02 |
| Monitoring | Track and report on open management activities | CHCO / Governance Office | Quarterly Open Management Report |
NeftalyP328-9 Templates, Documents, and Forms
| Code | Document Name | Purpose |
|---|---|---|
| NeftalyF328-01 | Resource Access Request Form | Request access to organizational resources or information. |
| NeftalyF328-02 | Decision Record Form | Document collaborative decisions and approvals. |
| NeftalyD328-01 | Open Communication Log | Track communications and announcements within Neftaly. |
| NeftalyD328-02 | Open Management Decision Register | Maintain records of decisions and approvals. |
NeftalyP328-10 Compliance
- NeftalyP328-10-1 All Neftaly Royals, Officers, and Human Capital must adhere to this policy.
- NeftalyP328-10-2 Unauthorized restriction of access, withholding information, or non-transparent practices will be investigated and may result in disciplinary action.
- NeftalyP328-10-3 All open management records must comply with NeftalyP137 (Data Management Policy).
NeftalyP328-11 Monitoring and Review
NeftalyP328-11-1 The CHCO, in conjunction with the Governance Office, will review this policy annually and recommend improvements to ensure continued transparency, inclusivity, and operational excellence.
NeftalyP328-12 Approval
Policy Owner:
Neftaly Chief Human Capital Officer (CHCO)
Approved By:
Neftaly Malatjie
Chief Executive Officer