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Neftaly Human Capital Patent Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP347

Document Code: NeftalyP347
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP347-1: CEO Statement on the Launch of the Neftaly Human Capital Patent Management Policy

To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,

I am honoured to launch the Neftaly Human Capital Patent Management Policy (NeftalyP347).

Patents are a critical asset in protecting Neftaly’s innovations, intellectual property, and proprietary processes. This policy ensures that all Human Capital-related inventions, innovations, and intellectual contributions are identified, documented, protected, and managed in compliance with national and international patent laws.

By standardising patent management, we safeguard organisational knowledge, foster innovation, encourage creative contributions from our workforce, and strengthen Neftaly’s competitive and strategic position globally.

My message shall end here.

Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly

NeftalyP347-2: Scope

This policy applies to:

  • NeftalyP347-2-1 All Neftaly employees, units, and departments engaged in innovation, invention, or intellectual property creation.
  • NeftalyP347-2-2 All Human Capital-related innovations, processes, methodologies, designs, software, and technologies.
  • NeftalyP347-2-3 All patent application, registration, monitoring, and enforcement activities.
  • NeftalyP347-2-4 All tools, templates, documentation, and systems used for patent management.

NeftalyP347-3: Definitions

TermDefinition
PatentA legal right granted to an inventor for a new invention, giving exclusive rights to use, produce, and commercialise it.
InnovationA novel idea, process, or product created within Neftaly that has potential patentability.
Patent ApplicationFormal submission to a patent authority seeking legal protection of an invention.
InventorA Neftaly staff member who develops a patentable innovation.
Intellectual Property (IP)Creations of the mind, including inventions, designs, processes, and software, protected by law.
Patent Management PlanFramework guiding the identification, protection, and monitoring of patentable innovations.

NeftalyP347-4: Objectives

The objectives of this policy are to:

NeftalyP347-4-1 Identify, document, and protect all patentable Human Capital innovations.

NeftalyP347-4-2 Ensure compliance with national and international patent laws.

NeftalyP347-4-3 Promote innovation and creative contributions across Neftaly.

NeftalyP347-4-4 Standardise patent application, registration, and monitoring processes.

NeftalyP347-4-5 Safeguard Neftaly’s intellectual property and competitive advantage.

NeftalyP347-4-6 Enable systematic reporting, evaluation, and knowledge sharing of patents.

    NeftalyP347-5: Roles and Responsibilities

    NeftalyP347-5-1 Neftaly Chief Executive Officer (NeftalyCER)

    • NeftalyP347-5-1-1 Approves high-level strategic patents and IP protection strategies.

    NeftalyP347-5-2 Neftaly Chief Human Capital Officer (NeftalyCHCR)

    • NeftalyP347-5-2-1 Oversees patent management compliance, evaluation, and alignment with organisational strategy.
    • NeftalyP347-5-2-2 Approves patent management plans and resource allocation.

    NeftalyP347-5-3 Human Capital Patent Management Unit

    • NeftalyP347-5-3-1 Coordinates identification, documentation, and filing of patents.
    • NeftalyP347-5-3-2 Conducts prior art searches and evaluates patentability.
    • NeftalyP347-5-3-3 Monitors patent life cycles, renewals, and enforcement.
    • NeftalyP347-5-3-4 Maintains patent records and reports to NeftalyCHCR.

    NeftalyP347-5-4 Department Leads / Supervisors

    • NeftalyP347-5-4-1 Encourage and support staff innovation.
    • NeftalyP347-5-4-2 Ensure compliance with patent documentation and submission procedures.

    NeftalyP347-5-5 Inventors / Staff

    • NeftalyP347-5-5-1 Disclose all inventions promptly using Neftaly patent disclosure forms.
    • NeftalyP347-5-5-2 Collaborate in patent application and documentation processes.
    • NeftalyP347-5-5-3 Respect confidentiality and IP policies.

    NeftalyP347-6: Procedures

    NeftalyP347-6-1 Identification of Patentable Innovations

    • NeftalyP347-6-1-1 Staff submit invention disclosures using Neftaly Patent Disclosure Form (NeftalyT347-01).
    • NeftalyP347-6-1-2 Patent Management Unit evaluates patentability using set criteria and prior art searches.

    NeftalyP347-6-2 Patent Application and Registration

    • NeftalyP347-6-2-1 Draft patent application documents according to legal requirements.
    • NeftalyP347-6-2-2 Submit applications to relevant patent authorities (national/international).
    • NeftalyP347-6-2-3 Track application progress and maintain legal compliance.

    NeftalyP347-6-3 Patent Monitoring and Maintenance

    • NeftalyP347-6-3-1 Monitor patent status, renewals, and expiry dates using Neftaly Patent Tracker (NeftalyT347-02).
    • NeftalyP347-6-3-2 Ensure protection against infringement.

    NeftalyP347-6-4 icensing and Commercialisation

    • NeftalyP347-6-4-1 Evaluate opportunities for licensing or commercialising patents.
    • NeftalyP347-6-4-2 Draft agreements in collaboration with Neftaly legal and business units.

    NeftalyP347-6-5 Risk and Compliance Management

    • NeftalyP347-6-5-1 Conduct patent risk assessments using Neftaly Patent Risk Assessment Form (NeftalyT347-03).
    • NeftalyP347-6-5-2 Mitigate potential legal, operational, or IP-related risks.

    NeftalyP347-6-6 Reporting and Review

    • NeftalyP347-6-6-1 Monthly patent updates to NeftalyCHCR.
    • NeftalyP347-6-6-2 Annual patent portfolio review with CEO.
    • NeftalyP347-6-6-3 Document lessons learned and best practices for future innovations.

    NeftalyP347-7: Templates, Documents and Forms

    Core Templates:

    1. NeftalyT347-01: Patent Disclosure Form
    2. NeftalyT347-02: Patent Tracker Template
    3. NeftalyT347-03: Patent Risk Assessment Form
    4. NeftalyT347-04: Patent Application Draft Template
    5. NeftalyT347-05: Licensing / Commercialisation Agreement Template
    6. NeftalyT347-06: Inventor Collaboration Log
    7. NeftalyT347-07: Patent Renewal Schedule
    8. NeftalyT347-08: Patent Review Meeting Minutes Template
    9. NeftalyT347-09: IP Confidentiality Agreement
    10. NeftalyT347-10: Patent Portfolio Summary Report

    Extended List (2000+ Templates):

    • Innovation tracking dashboards
    • IP evaluation scorecards
    • Patent filing checklists
    • Legal compliance guides
    • Knowledge-sharing templates for inventors

    NeftalyP347-8: Compliance

    All Human Capital patent management must comply with:

    • NeftalyP347-8-1 National and international patent laws
    • NeftalyP347-8-2 Neftaly Governance Manual
    • NeftalyP347-8-3 Intellectual Property and confidentiality agreements
    • NeftalyP347-8-4 Ethical standards and organisational policies

    Non-compliance may result in corrective measures, disciplinary action, or legal consequences.

    NeftalyP347-9: Frequently Asked Questions (Preview)

    1. How do I submit an invention for patent consideration?
    2. Who approves patent applications at Neftaly?
    3. How are patent rights assigned or shared?
    4. Can patents be licensed or commercialised externally?
    5. How is patent risk assessed?
    6. What happens if a patent application is rejected?
    7. How often is the patent portfolio reviewed?
    8. What tools are used to track patents?
    9. How are inventors recognised and rewarded?
    10. What are the confidentiality requirements for patentable innovations?