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Neftaly Human Capital Safety Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP434

Document Code: NeftalyP434
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP434-1: CEO Address on the Launch of the Neftaly Human Capital Safety Management Policy

To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,

I am honoured to launch the Neftaly Human Capital Safety Management Policy (NeftalyP434).

Ensuring the safety and well-being of our workforce is a strategic priority. This policy establishes clear frameworks for creating a safe, secure, and healthy working environment for all Neftaly Human Capital staff, contractors, volunteers, and visitors.

Through adherence to this policy, Neftaly strengthens risk management, compliance, and organisational resilience, while fostering a culture of safety and accountability.

My message shall end here.

Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly

NeftalyP434-2: Scope

This policy applies to:

  • All Neftaly Human Capital staff, contractors, volunteers, fellows, and visitors.
  • Workplace safety, occupational health, emergency preparedness, and hazard management.
  • Reporting, documenting, and mitigating safety risks across all Neftaly facilities and events.
  • Compliance with legal, regulatory, and organisational safety standards.

NeftalyP434-3: Definitions

Safety: The condition of being protected from harm or risk in the workplace.
Hazard: Any source of potential harm or adverse health effect.
Risk: The likelihood and consequence of a hazard causing injury or damage.
Safety Officer: Staff member responsible for coordinating safety programs and compliance.
Incident: Any event resulting in, or with potential to result in, injury, illness, or property damage.
Emergency Preparedness: Measures and procedures to prevent or respond to incidents or crises.

NeftalyP434-4: Objectives

  • To create a safe and secure working environment for all Neftaly staff and stakeholders.
  • To identify, assess, and mitigate workplace hazards and risks.
  • To ensure compliance with legal and regulatory occupational health and safety standards.
  • To promote awareness, training, and a culture of safety throughout the organisation.
  • To establish clear procedures for reporting, responding to, and learning from incidents.

NeftalyP434-5: Roles and Responsibilities

5.1 Chief Executive Officer (CEO)

  • Approves safety management policies and major safety initiatives.
  • Reviews periodic reports on safety performance and incidents.

5.2 Chief Human Capital Officer (NeftalyCHCR)

  • Oversees the implementation of the Safety Management Policy.
  • Ensures compliance, monitoring, and continuous improvement of safety programs.

5.3 Safety Officers / HR Safety Coordinators

  • Identify hazards and assess risks.
  • Implement safety programs, training, and emergency preparedness plans.
  • Maintain safety documentation, reports, and logs.

5.4 Line Managers / Supervisors

  • Ensure compliance with safety procedures within their teams.
  • Report incidents and hazards promptly.
  • Support safety training and awareness initiatives.

5.5 Employees, Contractors, and Volunteers

  • Follow safety procedures and protocols.
  • Report hazards, incidents, or unsafe practices.
  • Participate in safety training and drills.

NeftalyP434-6: Procedures

6.1 Hazard Identification and Risk Assessment

  • Conduct regular workplace inspections using T434-01: Hazard and Risk Assessment Form.
  • Document risks, assign severity levels, and implement mitigation measures.

6.2 Safety Training

  • Conduct orientation and ongoing safety training using T434-02: Safety Training Attendance Form.
  • Include emergency procedures, first aid, fire safety, and operational hazards.

6.3 Incident Reporting and Investigation

  • Report all incidents using T434-03: Incident Report Form.
  • Investigate incidents using T434-04: Incident Investigation Checklist.
  • Implement corrective and preventive actions.

6.4 Emergency Preparedness

  • Develop and maintain T434-05: Emergency Response Plan.
  • Conduct drills and simulations regularly.
  • Assign roles and responsibilities for emergency response teams.

6.5 Safety Monitoring and Auditing

  • Maintain a T434-06: Safety Monitoring Log.
  • Conduct quarterly safety audits and report findings to CHCR and CEO.

6.6 Continuous Improvement

  • Review safety policies and procedures annually.
  • Update safety measures based on lessons learned from incidents, audits, and best practices.

NeftalyP434-7: Processes

Safety Management Cycle

  1. Identify hazards and assess risks
  2. Implement safety controls and preventive measures
  3. Train staff and raise awareness
  4. Monitor safety compliance and report incidents
  5. Investigate incidents and implement corrective actions
  6. Review and update safety programs

Support Processes

  • Occupational Health Programs
  • Fire Safety and Emergency Drills
  • Equipment and Facility Safety Inspections
  • Safety Communication and Awareness Campaigns
  • Legal and Regulatory Compliance Audits

NeftalyP434-8: Templates, Documents, and Forms

T434-01: Hazard and Risk Assessment Form
T434-02: Safety Training Attendance Form
T434-03: Incident Report Form
T434-04: Incident Investigation Checklist
T434-05: Emergency Response Plan
T434-06: Safety Monitoring Log
T434-07: Safety Audit Checklist
T434-08: Personal Protective Equipment (PPE) Request Form
T434-09: Workplace Safety Observation Form
T434-10: Annual Safety Performance Report

Extended Templates

  • Fire Safety Plans
  • First Aid Logs
  • Emergency Evacuation Maps
  • Safety Communication Plans
  • Safety Committee Meeting Minutes

NeftalyP434-9: Compliance

All staff must comply with:

  • Neftaly Code of Conduct
  • Occupational Health and Safety Laws and Regulations
  • Organisational safety standards and procedures

Non-compliance may result in:

  • Counselling or retraining
  • Corrective action or temporary suspension
  • Escalation to CHCR or CEO
  • Disciplinary measures or legal action where applicable

NeftalyP434-10: Frequently Asked Questions (FAQs)

  1. Who is responsible for workplace safety at Neftaly?
  2. How do I report a hazard or incident?
  3. What safety training is mandatory?
  4. How often are safety inspections conducted?
  5. How are safety incidents investigated?
  6. What is the process for emergency preparedness drills?
  7. How are safety risks documented and tracked?
  8. What personal protective equipment (PPE) is provided?
  9. How are safety policies reviewed and updated?
  10. How is compliance with safety standards monitored?