Document Code: NeftalyP379
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)
NeftalyP379-1: CEO Statement on the Launch of the Policy
To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,
I am honoured to launch the Neftaly Human Capital Prohibits Management Policy (NeftalyP379).
This policy defines and governs all prohibitions related to Human Capital activities, conduct, and operations within Neftaly. By clearly outlining what is restricted, we uphold ethical standards, ensure compliance, protect organisational integrity, and maintain a safe, professional, and productive environment for all stakeholders.
My message shall end here.
Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly
NeftalyP379-2: Scope
This policy applies to:
- All Neftaly Human Capital units, staff, contractors, and representatives.
- All internal and external Human Capital activities, communications, and interactions.
- Digital platforms, physical workspaces, meetings, events, and any operational processes.
NeftalyP379-3: Definitions
| Term | Definition |
|---|---|
| Prohibits | Actions, behaviours, or practices that are forbidden within Neftaly Human Capital operations. |
| Restricted Activities | Specific tasks, conduct, or practices disallowed by policy, law, or governance standards. |
| Compliance Officer | Individual responsible for monitoring adherence to prohibitions and recommending corrective action. |
| Sanctions | Corrective or disciplinary measures applied when prohibitions are violated. |
NeftalyP379-4: Objectives
- Define prohibited activities and behaviours within Human Capital operations.
- Ensure ethical, legal, and professional standards are maintained.
- Protect the organisation, its employees, and stakeholders from harm or liability.
- Promote accountability, transparency, and compliance with internal and external regulations.
- Provide clear guidance for corrective actions when prohibitions are violated.
NeftalyP379-5: Roles and Responsibilities
5.1 Neftaly Chief Executive Officer (NeftalyCER)
- Endorses the policy and approves major enforcement decisions.
5.2 Neftaly Chief Human Capital Officer (NeftalyCHCR)
- Oversees compliance and ensures consistent application of prohibitions.
- Reviews and approves corrective measures.
5.3 Human Capital Compliance Unit
- Monitors adherence to prohibitions.
- Investigates reported violations.
- Prepares compliance and incident reports.
5.4 Neftaly Officers / Supervisors
- Ensure staff under their supervision understand and adhere to prohibitions.
- Report any violations to the Compliance Unit.
5.5 Staff / Representatives
- Comply with all outlined prohibitions.
- Report any observed violations or risks.
NeftalyP379-6: Procedures
6.1 Identification of Prohibited Actions
- Use the Neftaly Prohibited Activities Checklist (NeftalyT379-01) to identify restricted actions.
- Update list periodically in consultation with Compliance and Legal units.
6.2 Communication and Awareness
- Provide training sessions, memos, and digital briefings on prohibitions.
- Ensure all staff acknowledge understanding of prohibited actions.
6.3 Reporting Violations
- Use the Neftaly Incident Report Form (NeftalyT379-02) to submit violations.
- Maintain confidentiality and protection for whistleblowers.
6.4 Investigation and Assessment
- Compliance Unit investigates reports using standard protocols.
- Assessment includes reviewing documentation, interviews, and evidence collection.
6.5 Corrective Actions and Sanctions
- Depending on severity, sanctions may include: warnings, retraining, suspension, or termination.
- Document actions in the Neftaly Compliance Action Log (NeftalyT379-03).
6.6 Monitoring and Review
- Conduct quarterly compliance audits.
- Update prohibited activities list and procedures based on findings.
NeftalyP379-7: Templates, Documents and Forms
- NeftalyT379-01: Prohibited Activities Checklist
- NeftalyT379-02: Incident Report Form
- NeftalyT379-03: Compliance Action Log
- NeftalyT379-04: Staff Acknowledgement Form
- Extended list includes: training presentations, investigation protocols, corrective action templates, audit checklists, and reporting dashboards.
NeftalyP379-8: Compliance
All Human Capital operations must comply with:
- Neftaly Governance Manual
- Neftaly Code of Conduct
- Legal and regulatory requirements
- Data protection and privacy standards
Non-compliance may result in corrective action, restricted privileges, or disciplinary measures.
NeftalyP379-9: Frequently Asked Questions (Preview)
- What constitutes a prohibited action in Neftaly Human Capital?
- Who approves the list of prohibitions?
- How should staff report observed violations?
- How are investigations conducted?
- What sanctions apply for different violations?
- Are whistleblowers protected under this policy?
- How often is the prohibited activities list updated?
- Who oversees compliance monitoring?
- Can departments request clarifications on prohibitions?
- How are lessons learned applied to improve policy enforcement?