Approved By: Chief Executive Officer (CEO)
Date Approved:29 October 2025
Policy Owner:Neftaly Chief Human Human Capital,NeftalyHCR
NeftalyP212-1 Overview
NeftalyP212-1-1 The Neftaly Human Capital Funding Management Policy (NeftalyP212) provides a structured framework for managing all funding activities across Neftaly’s Royal Divisions. It ensures that all funding sources — internal or external — are ethically secured, transparently administered, and strategically utilized to support Neftaly’s programs, initiatives, and Human Capital development objectives.
NeftalyP212-2 Purpose
NeftalyP212-2-1 The purpose of this policy is to:
- NeftalyP212-2-1-1 Establish standardized procedures for identifying, securing, and managing funding.
- NeftalyP212-2-1-2 Ensure accountability and transparency in the handling of financial resources.
- NeftalyP212-2-1-3 Support sustainable operations and strategic growth of Neftaly’s Human Capital.
- NeftalyP212-2-1-4 Promote compliance with local and international financial governance standards.
NeftalyP212-3 Scope
NeftalyP212-3-1 This policy applies to:
- NeftalyP212-3-1-1 All Neftaly Human Capital, including Officers, Deputy Chiefs, Royal Directors, and Non-Executive Members.
- NeftalyP212-3-1-2 All Neftaly divisions, programs, and initiatives seeking or administering funding.
- NeftalyP212-3-1-3 All external funding partners, sponsors, donors, and grant providers working with Neftaly.
NeftalyP212-4 Policy Statement
NeftalyP212-4-1 Neftaly is committed to responsible and transparent management of all funding sources. All funding activities must align with Neftaly’s mission, strategic goals, and ethical standards, ensuring financial integrity and sustainability across all operations.
NeftalyP212-5 Core Principles
- NeftalyP212-5-1 Transparency: All funding activities and financial records must be openly reported and verifiable.
- NeftalyP212-5-2 Accountability: Responsible financial management is required at every level of Neftaly operations.
- NeftalyP212-5-3 Sustainability: Funding should support long-term growth and capacity-building initiatives.
- NeftalyP212-5-4 Equity: Resource allocation must align with Neftaly’s Royal Financial Framework.
- NeftalyP212-5-5 Compliance: All funding activities must comply with relevant financial regulations and Neftaly policies.
NeftalyP212-6 Procedures and Processes
NeftalyP212-6-1 Funding Identification and Proposal Development
- NeftalyP212-6-1-1 Identify potential funding opportunities through research, partnerships, and networking.
- NeftalyP212-6-1-2 Prepare proposals using the NeftalyT212-01 Funding Proposal Template.
- NeftalyP212-6-1-3 All proposals must be reviewed by the CHCO and approved by the CEO prior to submission.
NeftalyP212-6-2 Funding Approval and Acceptance
- NeftalyP212-6-2-1 Upon approval, all accepted funding must be documented using the NeftalyF212-01 Funding Approval Form.
- NeftalyP212-6-2-2 The Royal Finance Committee verifies terms, reporting obligations, and compliance requirements.
- NeftalyP212-6-2-3 No funding may be accepted without official authorization.
- NeftalyP212-6-2-4 Neftaly Funders must understand that for Neftaly to approve their funding it does not entitle them to bully or excersize bullying control over Neftaly Management and its internal operations
- NeftalyP212-6-2-5 Neftaly Funders must refrain from bringing their office stress into Neftaly Management and Neftaly Executives as Neftaly is a home of peace for its Human Capital therefore should any funders Human Capital be found to be causing confusion and conflicts or divisions within Neftaly such person and the funder shall be put to shame
NeftalyP212-6-3 Fund Administration and Allocation
- NeftalyP212-6-3-1 All funds received must be deposited into Neftaly’s official Royal bank accounts.
- NeftalyP212-6-3-2 The CHCO and Royal Finance Committee allocate resources according to approved project budgets.
- NeftalyP212-6-3-3 Record all disbursements in the NeftalyD212-01 Funding Disbursement Register.
NeftalyP212-6-4 Monitoring and Reporting
- NeftalyP212-6-4-1 Officers must submit monthly progress and financial utilization reports using the NeftalyR212-01 Funding Progress Report Template.
- NeftalyP212-6-4-2 The CHCO conducts quarterly reviews and presents a summary to the CEO and Board Committee.
- NeftalyP212-6-4-3 External audits may be conducted annually or as required by funding agreements.
NeftalyP212-6-5 Compliance and Evaluation
- NeftalyP212-6-5-1 All funding activities must adhere to Neftaly’s Royal Financial Governance standards.
- NeftalyP212-6-5-2 Any irregularities must be immediately reported using the NeftalyF212-02 Funding Incident Report Form.
- NeftalyP212-6-5-3 Post-project evaluations must be completed within 30 days of project closure.
NeftalyP212-7 Roles and Responsibilities
| Role | Responsibilities |
|---|---|
| Chief Executive Officer (CEO) | Provides strategic oversight, approves all funding agreements, and ensures alignment with Neftaly’s mission. |
| Chief Human Capital Officer (CHCO) | Oversees proposal development, fund allocation, monitoring, and compliance. |
| Royal Directors | Identify funding opportunities and manage project-specific financials. |
| Deputy Chiefs | Support funding implementation, reporting, and audit processes. |
| Officers | Maintain funding documentation and ensure operational compliance. |
| Human Capital | Adhere to funding guidelines and contribute to transparent reporting. |
NeftalyP212-8 Documentation and Templates
- NeftalyP212-8-1 NeftalyT212-01: Funding Proposal Template
- NeftalyP212-8-2 NeftalyF212-01: Funding Approval Form
- NeftalyP212-8-3 NeftalyD212-01: Funding Disbursement Register
- NeftalyP212-8-4 NeftalyR212-01: Funding Progress Report Template
- NeftalyP212-8-5 NeftalyF212-02: Funding Incident Report Form
NeftalyP212-9 Compliance and Monitoring
- NeftalyP212-9-1 The CHCO conducts regular audits to ensure compliance.
- NeftalyP212-9-2 Annual financial statements must include details of all funding sources and utilization.
- NeftalyP212-9-3 Violations or misuse of funds will result in disciplinary or legal action as per Neftaly’s governance code.
NeftalyP212-10 Review and Evaluation
NeftalyP212-10-1 This policy will be reviewed annually by the CHCO and approved by the CEO to maintain alignment with evolving financial standards and organizational priorities.
NeftalyP212-11 Frequently Asked Questions (FAQs)
Q1: Can individual Human Capital apply for external funding on behalf of Neftaly?
A: Only with written approval from the CHCO and CEO.
Q2: How are funds monitored?
A: Through monthly progress reports, quarterly reviews, and annual audits.
Q3: What happens if funding terms are violated?
A: The issue is escalated to the Royal Finance Committee for investigation and corrective action.
Q4: Are external funders allowed to audit Neftaly projects?
A: Yes, if permitted under the funding agreement.
Q5: How are unused funds handled?
A: Returned to the funding source or reallocated as per Neftaly’s Royal Financial Framework.
Approved By:
Neftaly Malatjie
Chief Executive Officer