NeftalyApp Courses Partner Invest Corporate Charity Divisions

Neftaly Staff

Neftaly Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407

Neftaly Human Capital PAYE Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP349

Document Code: NeftalyP349
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP349-1: CEO Statement on the Launch of the Neftaly Human Capital PAYE Management Policy

To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,

I am pleased to launch the Neftaly Human Capital PAYE Management Policy (NeftalyP349).

The correct management of Pay-As-You-Earn (PAYE) is essential to ensure compliance with national tax legislation, maintain financial integrity, and uphold Neftaly’s commitment to ethical and transparent practices. This policy establishes the framework for accurate calculation, deduction, reporting, and remittance of PAYE for all employees.

By following these standards, Neftaly ensures legal compliance, strengthens financial governance, and fosters trust among employees and regulatory authorities.

My message shall end here.

Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly

NeftalyP349-2: Scope

NeftalyP349-2-1 This policy applies to:

  • NeftalyP349-2-1-1 All Neftaly employees whose remuneration is subject to PAYE.
  • NeftalyP349-2-1-2 All departments and personnel involved in payroll processing, taxation, and finance.
  • NeftalyP349-2-1-3 All payroll systems, reporting tools, and PAYE documentation.
  • NeftalyP349-2-1-4 Compliance with national tax authority regulations and internal audit standards.

NeftalyP349-3: Definitions

TermDefinition
PAYEPay-As-You-Earn, a system of income tax withholding from employee salaries.
EmployeeAny individual employed by Neftaly whose remuneration is subject to PAYE.
EmployerNeftaly, responsible for withholding, reporting, and remitting PAYE.
Tax AuthorityThe national government body responsible for income tax collection.
PayrollThe process of calculating employee salaries, deductions, and PAYE contributions.
RemittanceTransfer of withheld PAYE to the tax authority within specified timelines.

NeftalyP349-4: Objectives

NeftalyP349-4-1 The objectives of this policy are to:

  • NeftalyP349-4-1-1 Ensure accurate calculation and timely deduction of PAYE from employee remuneration.
  • NeftalyP349-4-1-2 Guarantee prompt and correct remittance of PAYE to the relevant tax authority.
  • NeftalyP349-4-1-3 Maintain full compliance with all tax laws and regulations.
  • NeftalyP349-4-1-4 Provide transparency and accountability in payroll operations.
  • NeftalyP349-4-1-5 Reduce risks of penalties, fines, or legal action due to non-compliance.
  • NeftalyP349-4-1-6 Promote employee awareness of PAYE deductions and obligations.

NeftalyP349-5: Roles and Responsibilities

NeftalyP349-5-1 Neftaly Chief Executive Officer (NeftalyCER)

  • NeftalyP349-5-1-1 Approves the PAYE management policy and significant tax-related decisions.

NeftalyP349-5-2 Neftaly Chief Human Capital Officer (NeftalyCHCR)

  • NeftalyP349-5-2-1 Oversees implementation of PAYE policy across all Human Capital units.
  • NeftalyP349-5-2-2 Ensures compliance with payroll and taxation regulations.
  • NeftalyP349-5-2-3 Approves exceptional payroll adjustments impacting PAYE.

NeftalyP349-5-3 Payroll and Finance Unit

  • NeftalyP349-5-3-1 Calculates, deducts, and remits PAYE correctly and on time.
  • NeftalyP349-5-3-2 Maintains detailed records of employee remuneration and tax deductions.
  • NeftalyP349-5-3-3 Prepares PAYE reports for internal audits and tax authority submissions.

NeftalyP349-5-4 Department Heads / Supervisors

  • NeftalyP349-5-4-1 Submit accurate attendance, overtime, and remuneration data for payroll processing.
  • NeftalyP349-5-4-2 Ensure departmental payroll records are complete and timely.

NeftalyP349-5-5 Employees / Staff

  • NeftalyP349-5-5-1 Provide accurate personal and tax information.
  • NeftalyP349-5-5-2 Review payslips for correctness and report discrepancies promptly.

NeftalyP349-6: Procedures

NeftalyP349-6-1 Employee Data Collection

  • NeftalyP349-6-1 -1 Collect accurate tax, personal, and remuneration details from all employees.
  • NeftalyP349-6-1 -1 Maintain updated employee tax files for PAYE calculation.

NeftalyP349-6-2 PAYE Calculation and Deduction

  • NeftalyP349-6-2-1 Use Neftaly Payroll System to calculate PAYE in accordance with tax tables and regulations.
  • NeftalyP349-6-2-2 Deduct PAYE accurately from each employee’s salary before payment.

NeftalyP349-6-3 Remittance to Tax Authority

  • NeftalyP349-6-3-1 Remit withheld PAYE to the national tax authority within statutory timelines.
  • NeftalyP349-6-3-2 Maintain proof of payment for auditing and compliance purposes.

NeftalyP349-6-4 Reporting and Documentation

  • NeftalyP349-6-4-1 Prepare monthly and annual PAYE reports for internal review.
  • NeftalyP349-6-4-2 Submit statutory reports to the tax authority as required.
  • NeftalyP349-6-4-3 Maintain payroll and PAYE records for a minimum of 5 years.

NeftalyP349-6-5 Reconciliation and Audit

  • NeftalyP349-6-5-1 Conduct regular reconciliation of payroll and PAYE records.
  • NeftalyP349-6-5-2 Investigate discrepancies promptly and implement corrective actions.
  • NeftalyP349-6-5-3 Facilitate internal and external tax audits as required.

NeftalyP349-7: Templates, Documents and Forms

NeftalyP349-7-1 Core Templates:

  • NeftalyP349-7-1-1 NeftalyT349-01: Employee Tax Information Form
  • NeftalyP349-7-1-2 NeftalyT349-02: Payroll Submission and Approval Form
  • NeftalyP349-7-1-3 NeftalyT349-03: PAYE Deduction Register
  • NeftalyP349-7-1-4 NeftalyT349-04: PAYE Remittance Form
  • NeftalyP349-7-1-5 NeftalyT349-05: Monthly PAYE Report Template
  • NeftalyP349-7-1-6 NeftalyT349-06: Annual PAYE Reconciliation Form
  • NeftalyP349-7-1-7 NeftalyT349-07: Payroll Discrepancy Report Form
  • NeftalyP349-7-1-8 NeftalyT349-08: Employee Payslip Template
  • NeftalyP349-7-1-9 NeftalyT349-09: Tax Authority Submission Checklist
  • NeftalyP349-7-1-10 NeftalyT349-10: Internal Payroll Audit Template

    NeftalyP349-7-2 Extended List (2000+ Templates):

    • NeftalyP349-7-2-1 Digital payroll dashboards for PAYE
    • NeftalyP349-7-2-2 Employee tax declaration forms
    • NeftalyP349-7-2-3 PAYE compliance tracking tools
    • NeftalyP349-7-2-4 Reconciliation worksheets
    • NeftalyP349-7-2-5 Tax authority correspondence templates

    NeftalyP349-8: Compliance

    NeftalyP349-8-1 All Human Capital PAYE management must comply with:

    • NeftalyP349-8-1-1 National income tax legislation and regulations
    • NeftalyP349-8-1-2 Neftaly Governance Manual and Payroll Policies
    • NeftalyP349-8-1-3 Internal audit and reporting standards
    • NeftalyP349-8-1-4 Ethical standards and confidentiality requirements

    NeftalyP349-8-2 Non-compliance may result in corrective, administrative, or disciplinary action.

    NeftalyP349-9: Frequently Asked Questions (Preview)

    1. What is PAYE and why is it deducted from my salary?
    2. Who is responsible for calculating and remitting PAYE?
    3. How often is PAYE deducted and remitted?
    4. How can I check if my PAYE deduction is correct?
    5. What happens if there is a payroll error affecting PAYE?
    6. How are tax reliefs and exemptions applied?
    7. Can I update my tax information?
    8. How long are PAYE records retained?
    9. How are audits conducted on PAYE?
    10. What are the consequences of non-compliance with PAYE regulations?