NeftalyApp Courses Partner Invest Corporate Charity Divisions

Neftaly Staff

Neftaly Email: sayprobiz@gmail.com Call/WhatsApp: + 27 84 313 7407

Neftaly Human Capital MICTSETA and QCTO Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP564

Neftaly Human Capital SETA and QCTO Management Policies, Procedures, Processes, Templates, Documents and Forms (NeftalyP564)

Document Code: NeftalyP564
Approved By: Neftaly Malatjie, Chief Executive Officer
Date Approved: 21 October 2025
Next Review Date: 21 October 2026
Neftaly Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)**

NeftalyP564-1: Neftaly CEO Neftaly Malatjie Address on the Purpose and Rationale for Launching the Neftaly Human Capital SETA and QCTO Management Policy

To the Chairperson of Neftaly, all Neftaly Royal Committee Members, all Neftaly Royal Chiefs, and all Neftaly Human Capital,

Kgotso a ebe le lena.

Today, we officially launch the Neftaly Human Capital SETA and QCTO Management Policy (NeftalyP564) to ensure proper engagement, compliance, and reporting with Sector Education and Training Authorities (SETA) and the Quality Council for Trades and Occupations (QCTO). This policy provides a structured framework for all Neftaly Officers, Chiefs, and Human Capital involved in skills development, accreditation, and reporting to these authorities.

By implementing NeftalyP564, Neftaly strengthens accountability, compliance, and professional development across all its operations. This ensures that training initiatives, learnerships, and qualifications meet national standards and regulatory requirements, while aligning with Neftaly’s strategic objectives.

My message shall end here.

Neftaly Malatjie | CEO | Neftaly

NeftalyP564-2: Neftaly Scope

This Neftaly Policy applies to:

  • All Neftaly Human Capital participating in learnerships, training, and skills programs.
  • Neftaly Officers and Chiefs responsible for SETA and QCTO engagement.
  • All documentation, submissions, and reporting to SETA and QCTO.
  • Compliance with accreditation, skills development, and workplace learning standards.

NeftalyP564-3: Neftaly Definitions

  • SETA (Sector Education and Training Authority): Regulatory bodies overseeing skills development and training compliance in South Africa.
  • QCTO (Quality Council for Trades and Occupations): Authority responsible for occupational qualifications and quality assurance in technical education and training.
  • Neftaly Human Capital: All personnel, Officers, and Chiefs participating in training and learnership programs.
  • Neftaly Accredited Training Provider: Institution or body approved by SETA or QCTO to deliver learning programs.

NeftalyP564-4: Neftaly Objectives

  1. To ensure compliance with SETA and QCTO regulations.
  2. To maintain accurate and complete records of learnerships, accredited courses, and workplace training.
  3. To provide a standardized process for submitting reports and documentation to regulatory authorities.
  4. To improve the quality and effectiveness of Neftaly skills development initiatives.
  5. To support organizational accountability and monitoring of Human Capital development.

NeftalyP564-5: Neftaly Roles and Responsibilities

  • Neftaly Chief Executive Officer (NeftalyCER): Provides oversight on compliance and strategic alignment.
  • Neftaly Chief Human Capital Officer (NeftalyCHCR): Manages SETA and QCTO engagement, ensures submissions are accurate and timely.
  • Neftaly Learning and Development Officers: Prepare WSPs, ATRs, and training documentation for submission.
  • Neftaly Supervisors and Chiefs: Validate training records and ensure Human Capital participation aligns with regulatory requirements.
  • External Accredited Training Providers: Ensure training meets SETA/QCTO standards and provide required reports to Neftaly.

NeftalyP564-6: Neftaly Procedures

NeftalyP564-6-1: WSP Submission

  • Each department identifies skills gaps and submits a Workplace Skills Plan (WSP) using Neftaly WSP Template (NeftalyT564-01).
  • Submit WSPs to Neftaly Chief Human Capital Officer for approval and onward submission to the relevant SETA.

NeftalyP564-6-2: ATR Submission

  • At year-end, all training outcomes and attendance are compiled into an Annual Training Report (ATR) using Neftaly ATR Template (NeftalyT564-02).
  • Submit ATRs to SETA and QCTO within prescribed deadlines.

NeftalyP564-6-3: Verification and Approval

  • All training and learnership data is verified by Neftaly Learning and Development Officers.
  • Approvals are signed off by Neftaly Chief Human Capital Officer before submission to SETA/QCTO.

NeftalyP564-6-4: Record-Keeping

  • Maintain all documentation including WSPs, ATRs, attendance registers, and correspondence in Neftaly Records Management System.
  • Ensure secure storage for audits and compliance reviews.

NeftalyP564-6-5: Reporting

  • Monthly internal reporting to Neftaly Executive Leadership on compliance status, challenges, and completed submissions.

NeftalyP564-7: Neftaly Templates and Documents

  1. Neftaly WSP Template (NeftalyT564-01)
  2. Neftaly ATR Template (NeftalyT564-02)
  3. Neftaly Training Attendance Register Template (NeftalyT564-03)
  4. Neftaly Learning Needs Analysis Template (NeftalyT564-04)
  5. Neftaly SETA/QCTO Submission Form (NeftalyF564-01)
  6. Neftaly Training Verification Checklist (NeftalyC564-01)
  7. Neftaly Training Approval Form (NeftalyF564-02)
  8. Neftaly External Provider Compliance Template (NeftalyT564-05)
  9. Neftaly Learning Program Evaluation Form (NeftalyF564-03)
  10. Neftaly Confidentiality Agreement for SETA/QCTO Officers (NeftalyF564-04)

NeftalyP564-8: Neftaly Compliance

All activities under this policy must comply with:

  • Skills Development Act of South Africa
  • SETA and QCTO regulations and reporting requirements
  • Neftaly Record-Keeping and Document Management Policy (NeftalyP409)
  • POPIA regulations for handling personal information
  • Internal audits and compliance checks by Neftaly Internal Audit Unit

NeftalyP564-9: Neftaly Frequently Asked Questions (FAQs)

  1. Who is responsible for submitting WSPs and ATRs to SETA/QCTO?
  2. What is the submission timeline for WSPs and ATRs?
  3. How is training compliance monitored?
  4. Can external training providers submit documents directly to SETA/QCTO?
  5. What happens if a submission is rejected by SETA or QCTO?
  6. How is the quality of training programs verified?
  7. Who approves final submissions to SETA/QCTO?
  8. How are discrepancies in training records addressed?
  9. How long are submitted records retained?
  10. Who ensures adherence to regulatory requirements within Neftaly?

End of Neftaly Human Capital SETA and QCTO Management Policies, Procedures, Processes, Templates, Documents and Forms (NeftalyP564)
Approved By: Neftaly Malatjie, Chief Executive Officer
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)