Neftaly Human Capital Values Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP506

Policy Code: NeftalyP506

Approved By: Neftaly Malatjie, Chief Executive Officer
Date Approved: 15 November 2025
Review Date: 15 December 2026

Policy Owner: Neftaly Chief Human Capital Officer, NeftalyCHCR

Approved for organisational governance and Human Capital operations.

1. POLICY OVERVIEW

Item	Description
Policy Title	Values Management Policy
Policy Code	NeftalyP506
Policy Owner	Chief Human Capital Officer (CHCO)
Approved By	Chief Executive Officer (CEO)
Department	Neftaly Human Capital
Effective Date	[Insert Date]
Review Frequency	Annually
Version	1.0

2. PURPOSE

The purpose of this policy is to:

Define and preserve Neftaly’s organisational values.
Guide behaviours, attitudes, and decision-making across Neftaly.
Align Human Capital actions with Neftaly’s mission and culture.
Ensure all staff members model, practice, and promote Neftaly values.
Integrate values into performance, training, programmes, and leadership.

3. SCOPE

This policy applies to:

All Neftaly Human Capital: employees, Officers, Directors, contractors, volunteers, interns, and service providers.
All Neftaly programmes, offices, virtual spaces, operations, and partnerships.

4. DEFINITIONS

Term	Definition
Values	Principles and beliefs that guide Neftaly’s behaviours and culture.
Values Alignment	The level at which an individual’s behaviour reflects organisational values.
Values Breach	Any behaviour contradicting Neftaly’s values.
Values Integration	Incorporation of values into workflows, training, performance, and communication.

5. SAYPRO ORGANISATIONAL VALUES

Neftaly commits to upholding the following core values:

Integrity – Acting ethically, honestly, and transparently.
Respect – Treating all individuals fairly and with dignity.
Innovation – Continuously improving and creating new solutions.
Excellence – Delivering high-quality performance and results.
Accountability – Taking responsibility for decisions and actions.
Inclusivity – Embracing diversity and ensuring equal participation.
Service – Prioritising community impact and positive outcomes.

6. POLICY STATEMENT

Neftaly requires all Human Capital members to:

Embody Neftaly values in all personal and professional conduct.
Engage respectfully with colleagues, beneficiaries, partners, and the public.
Act in ways that protect Neftaly’s reputation and organisational culture.
Identify and report any violations of organisational values.
Participate in values training and development programmes.

Neftaly leadership will model, monitor, and promote these values at all levels.

7. VALUES MANAGEMENT PRINCIPLES

Consistency – Values must guide daily behaviour and decision-making.
Leadership by Example – Leadership must champion Neftaly values.
Transparency – All actions must align with ethical standards.
Integration – Values must be incorporated into operations, HR, performance, and training.
Protection – Values must be protected against any form of breach or misconduct.

8. ROLES & RESPONSIBILITIES

8.1 CEO

Ensures organisational alignment with Neftaly values.
Approves value frameworks and interventions.

8.2 Chief Human Capital Officer

Oversees values integration, training, audits, and reporting.

8.3 Royal Directors & Officers

Model values and coach teams to follow them.
Address and report non-alignment or breaches.

8.4 Human Capital Members

Demonstrate values consistently.
Participate in values assessments, training, and culture-building activities.

9. PROCEDURES

9.1 Values Integration Procedure

CHCO defines value-based expectations.
Supervisors integrate values into work plans and KPIs.
Staff complete values training.
Values are reflected in decision-making and team culture.

9.2 Values Communication Procedure

HC publishes values on Neftaly platforms.
Values posters displayed in all offices and digital systems.
Values referenced during meetings, inductions, and events.

9.3 Values Training Procedure

HC develops training modules.
All new staff receive induction on Neftaly values.
Annual refresher training conducted.
Training records stored in personnel files.

9.4 Values Assessment Procedure

Values alignment measured through performance reviews.
Use of Values Evaluation Checklist (DocP506-02).
Supervisors provide feedback on strengths and gaps.
Corrective coaching implemented if needed.

9.5 Values Breach Procedure

Identify breach of values.
Report breach using FormP506C – Values Breach Report.
HC conducts an investigation.
Appropriate disciplinary or corrective action taken.
Final report filed in DocP506-03 – Values Investigation Report.

10. PROCESS FLOW

Define values
Communicate values
Train Human Capital members
Integrate into tasks and performance
Monitor and assess
Address breaches
Annual review and improvement

11. RECORD MANAGEMENT

All forms and documents must be stored for 5 years, including:

Training attendance sheets
Values assessments
Breach reports
Investigation summaries
Performance reviews

12. NON-COMPLIANCE

Failure to uphold Neftaly values may result in:

Coaching or counselling
Formal warning
Removal from duties
Suspension
Termination of contract
Legal action (in cases of misconduct or fraud)

13. POLICY REVIEW

This policy must be reviewed:

Every 12 months
After major organisational changes
After culture audits or investigations

14. TEMPLATES, DOCUMENTS & FORMS (NeftalyP506)

Code	Name
FormP506A	Values Commitment Form
FormP506B	Values Alignment Assessment Form
FormP506C	Values Breach Report Form
TemplateP506-01	Values Training Template
TemplateP506-02	Values Performance KPI Template
DocP506-01	Values Integration Register
DocP506-02	Values Assessment Checklist
DocP506-03	Values Investigation Report
PosterP506-01	Official Neftaly Values Poster
GuideP506-01	Neftaly Values Handbook