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Neftaly Human Capital Pages Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP339

Document Code: NeftalyP339
Approved By: Chief Executive Officer (CEO)

Date Approved: 30 October 2025

Review Date: 29 November 2026 

Policy Owner: Neftaly Chief Human Human Capital, NeftalyCHCR

NeftalyP339-1 Policy Statement

NeftalyP339-1-1 Neftaly is committed to maintaining organized, accurate, and secure management of all official pages used internally and externally by the organization. The Neftaly Human Capital Pages Management Policy (NeftalyP339) provides the framework for creating, approving, publishing, updating, and archiving pages to ensure consistency, compliance, and effective communication.

NeftalyP339-1-2 This policy ensures that all Royals, Deputy Chiefs, Officers, and Human Capital adhere to structured practices when managing Neftaly pages.

NeftalyP339-2 Purpose

NeftalyP339-2-1 The purpose of this policy is to:

  • NeftalyP339-2-1-1 Establish standards for managing official Neftaly pages.
  • NeftalyP339-2-1-2 Ensure all content is accurate, approved, and aligned with organizational objectives.
  • NeftalyP339-2-1-3 Promote security, accessibility, and proper recordkeeping of pages.
  • NeftalyP339-2-1-4 Provide a clear process for creating, updating, and archiving pages.
  • NeftalyP339-2-1-5 Enhance communication and information sharing within Neftaly and with external stakeholders.

NeftalyP339-3 Scope

NeftalyP339-3-1 This policy applies to:

  • NeftalyP339-3-1-1 All Neftaly Royals, Deputy Chiefs, Officers, and Human Capital involved in page management.
  • NeftalyP339-3-1-2 All internal and external pages, including websites, intranet, and collaborative platforms.
  • NeftalyP339-3-1-3 All content, templates, and documents used or published on pages.

NeftalyP339-4 Definitions

  • NeftalyP339-4-1 Page: Any official information platform within Neftaly, including web pages, intranet pages, or collaborative digital pages.
  • NeftalyP339-4-2 Page Owner: Officer or Royal responsible for maintaining the content, accuracy, and compliance of a page.
  • NeftalyP339-4-3 Page Administrator: Officer responsible for technical updates, user access, and publishing.
  • NeftalyP339-4-4 Page Approval Form: Document used to request approval for new or updated page content.
  • NeftalyP339-4-5 Page Archive: Repository of outdated or inactive pages for recordkeeping and reference.

NeftalyP339-5 Guiding Principles

  • NeftalyP339-5-1 Accuracy: All page content must be verified and approved before publication.
  • NeftalyP339-5-2 Consistency: Pages must follow Neftaly branding, formatting, and content standards.
  • NeftalyP339-5-3 Security: Access and permissions must be managed to prevent unauthorized changes.
  • NeftalyP339-5-4 Accountability: Page Owners and Administrators are responsible for content, updates, and compliance.
  • NeftalyP339-5-5 Transparency: Policies, processes, and updates must be documented and accessible to relevant personnel.
  • NeftalyP339-5-6 Compliance: All pages must adhere to Neftaly policies, governance, and legal standards.

    NeftalyP339-6 Roles and Responsibilities

    RoleResponsibilities
    CEOApproves overall page management framework and policies.
    CHCOOversees page management, ensures compliance, and monitors processes.
    Royal DirectorsApprove content for pages within their divisions and monitor updates.
    Deputy ChiefsSupport content creation, review, and ensure alignment with standards.
    Page Owners / OfficersMaintain content accuracy, submit updates, and request approvals.
    Page AdministratorsManage technical aspects, publishing, user access, and security.
    Human CapitalUtilize pages for approved purposes and report content discrepancies.
    Governance OfficeArchive pages, maintain records, and monitor compliance.

    NeftalyP339-7 Procedures

    NeftalyP339-7-1 Page Creation

    • NeftalyP339-7-1-1 Draft page content using standardized templates.
    • NeftalyP339-7-1-2 Submit content for approval using the Page Approval Form (NeftalyF339-01).
    • NeftalyP339-7-1-3 Upon approval, Page Administrators publish the page and assign access rights.
    • NeftalyP339-7-1-4 Neftaly Pages Parent Guidelines
    • NeftalyP339-7-1-5 Neftaly Pages Featured Image Guidelines
    • NeftalyP339-7-1-6 Neftaly Pages Status Guidelines
    • NeftalyP339-7-1-7 Neftaly Pages Content Guidelines
    • NeftalyP339-7-1-8 Neftaly Pages URL Slug Guidelines
    • NeftalyP339-7-1-9 Neftaly Pages Order Guidelines
    • NeftalyP339-7-1-10 Neftaly Pages ID Guidelines
    • NeftalyP339-7-1-11 Neftaly Pages Author Guidelines
    • NeftalyP339-7-1-12 Neftaly Pages Title Guidelines
    • NeftalyP339-7-1-13 Neftaly Pages Guidelines

      NeftalyP339-7-2 Page Updating

      • NeftalyP339-7-2-1 All updates must follow the same approval workflow as new pages.
      • NeftalyP339-7-2-2 Updates are tracked in the Page Update Log (NeftalyD339-01).
      • NeftalyP339-7-2-3 Page Owners ensure content accuracy and compliance with branding and policies.

        NeftalyP339-7-3 Page Archiving

        • NeftalyP339-7-3-1 Identify pages that are obsolete or inactive for archiving.
        • NeftalyP339-7-3-2 Document archived pages in the Page Archive Record (NeftalyD339-02).
        • NeftalyP339-7-3-3 Archived pages must be securely stored and remain accessible for reference or audit purposes.

          NeftalyP339-7-4 Monitoring and Review

          • NeftalyP339-7-4-1 Conduct quarterly audits of page content, access, and updates.
          • NeftalyP339-7-4-2 Governance Office reviews audit findings and prepares a Page Management Review Report (NeftalyD339-03).
          • NeftalyP339-7-4-3 Implement corrective actions or improvements based on review outcomes.

            NeftalyP339-8 Processes

            StageActionResponsible PersonOutput Document
            CreationDraft and approve new pagesPage Owner / Royal DirectorsNeftalyF339-01
            UpdateUpdate content and track changesPage Owner / Page AdministratorNeftalyD339-01
            ArchivingArchive outdated pagesGovernance Office / Page AdministratorNeftalyD339-02
            ReviewAudit and evaluate page managementGovernance Office / CHCONeftalyD339-03

            NeftalyP339-9 Templates, Documents, and Forms

            CodeDocument NamePurpose
            NeftalyF339-01Page Approval FormRequest approval for new or updated page content.
            NeftalyD339-01Page Update LogTrack all updates to pages, including changes and approvals.
            NeftalyD339-02Page Archive RecordMaintain records of archived or inactive pages.
            NeftalyD339-03Page Management Review ReportSummarize audits, findings, and recommendations for improvement.

            NeftalyP339-10 Compliance

            • NeftalyP339-10-1 All pages must comply with Neftaly policies, ethical standards, and governance requirements.
            • NeftalyP339-10-2 Unauthorized publication, modification, or removal of pages may result in corrective action.
            • NeftalyP339-10-3 All page records must comply with NeftalyP137 (Data Management Policy).

            NeftalyP339-11 Monitoring and Review

            NeftalyP339-11-1 The CHCO, with the Governance Office, will review page management practices annually to ensure accuracy, accessibility, security, and compliance.

            NeftalyP339-12 Approval

            Policy Owner:
            Neftaly Chief Human Capital Officer (CHCO)

            Approved By:
            Neftaly Malatjie
            Chief Executive Officer