Document Code: NeftalyP218
Approved By: Chief Executive Officer – Neftaly
Policy Owner: Neftaly Chief Human Capital Officer
Last Reviewed: 28 November 2025
Next Review Date: 28 May 2026
NeftalyP218-1 Purpose of the Policy
NeftalyP218-1-1 The purpose of the Neftaly Giving Management Policy (NeftalyP218) is to ensure consistent, ethical, transparent, and accountable management of all giving activities undertaken by Neftaly Human Capital. This includes internal giving (staff-to-staff support), community giving, charitable contributions, donation drives, and structured giving programmes. The policy establishes a framework that promotes fairness, compliance, and alignment with Neftaly values.
NeftalyP218-2 Scope of the Policy
NeftalyP218-2-1 This policy applies to:
- NeftalyP218-2-1-1 All Neftaly offices, departments, programmes, and units
- NeftalyP218-2-1-2 All Neftaly employees, contractors, interns, fellows, and volunteers
- NeftalyP218-2-1-3 All giving projects initiated, managed, supported, or approved by Human Capital
NeftalyP218-3 Definitions
- NeftalyP218-3-1 Giving: Donations of money, goods, services, or time from Neftaly or its staff members to individuals or communities.
- NeftalyP218-3-2 Internal Giving: Support provided to staff members in need.
- NeftalyP218-3-3 External Giving: Support provided to communities, partners, beneficiaries, or public groups.
- NeftalyP218-3-4 Beneficiary: The individual or group receiving support.
- NeftalyP218-3-5 Donation Drive: Organised effort to collect items or resources for beneficiaries.
NeftalyP218-4 Policy Principles
NeftalyP218-4-1 Neftaly giving activities must be:
- NeftalyP218-4-1-1 Transparent – documented, tracked, and reported.
- NeftalyP218-4-1-2 Voluntary – no employee is coerced to give.
- NeftalyP218-4-1-3 Fair and Non-Discriminatory – based on objective criteria.
- NeftalyP218-4-1-4 Ethical – aligned with Neftaly values and the law.
- NeftalyP218-4-1-5 Accountable – subject to audits and approval processes.
- NeftalyP218-4-1-6 Impact-Driven – focused on meaningful outcomes.
NeftalyP218-5 Giving Categories
NeftalyP218-5-1 Internal Giving
- NeftalyP218-5-1-1 Staff emergency support
- NeftalyP218-5-1-2 Bereavement support
- NeftalyP218-5-1-3 Medical hardship support
- NeftalyP218-5-1-4 Social support for vulnerable staff
- NeftalyP218-5-1-5 Staff wellness humanitarian assistance
NeftalyP218-5-2 External Giving
- NeftalyP218-5-2-1 Community donation programmes
- NeftalyP218-5-2-2 School uniform or stationery drives
- NeftalyP218-5-2-3 Holiday/seasonal giving
- NeftalyP218-5-2-4 Disaster relief assistance
- NeftalyP218-5-2-5 Food parcels or feeding programmes
- NeftalyP218-5-2-6 NGO/Community partnership donations
NeftalyP218-5-3 Corporate Social Responsibility (CSR) Giving
- NeftalyP218-5-3-1 Strategic giving aligned with Neftaly goals
- NeftalyP218-5-3-2 Youth empowerment and development contributions
- NeftalyP218-5-3-3 Sponsored training or bursary opportunities
NeftalyP218-6 Approval Workflow
NeftalyP218-6-1 Internal Giving Approvals
- NeftalyP218-6-1-1 Human Capital Officer → Human Capital Manager → CHCO → CEO
NeftalyP218-6-2 External Giving Approvals
- NeftalyP218-6-2-1 Project Coordinator → Manager → CHCO → CEO
NeftalyP218-6-3 CSR Giving Approvals
- NeftalyP218-6-3-1 Programme Director → CHCO → CFO → CEO
No giving may occur without written approval.
NeftalyP218-7 Giving Management Procedures
NeftalyP218-7-1 Step 1: Request Submission
- NeftalyP218-7-1-1 Beneficiary or staff submits a Giving Request Form (NeftalyP218-Form1).
- NeftalyP218-7-1-2 Human Capital logs the request.
NeftalyP218-7-2 Step 2: Assessment
- NeftalyP218-7-2-1 HC conducts a needs assessment using NeftalyP218-Checklist.
- NeftalyP218-7-2-2 Verifies eligibility.
NeftalyP218-7-3 Step 3: Decision Making
- NeftalyP218-7-3-1 HC recommends approval or decline.
- NeftalyP218-7-3-2 Final approval by appropriate authority.
NeftalyP218-7-4 Step 4: Mobilisation of Resources
- NeftalyP218-7-4-1 Monetary donations: processed via Finance.
- NeftalyP218-7-4-2 Goods donations: sourced from staff, partners, or procurement.
- NeftalyP218-7-4-3 Services donations: coordinated through relevant departments.
NeftalyP218-7-5 Step 5: Distribution
- NeftalyP218-7-5-1 Provided directly to beneficiary.
- NeftalyP218-7-5-2 Documented using NeftalyP218-Distribution Form.
NeftalyP218-7-6 Step 6: Reporting
- NeftalyP218-7-6-1 Monthly report submitted to Human Capital.
- NeftalyP218-7-6-2 Annual Giving Report compiled by the CHCO.
NeftalyP218-8 Processes
NeftalyP218-8-1 Internal Giving Process
- NeftalyP218-8-1-1 Confidential assessment
- NeftalyP218-8-1-2 Sensitivity in communication
- NeftalyP218-8-1-3 Protection of beneficiary dignity
NeftalyP218-8-2 External Giving Process
- NeftalyP218-8-2-1 Community needs identification
- NeftalyP218-8-2-2 Partner engagement
- NeftalyP218-8-2-3 Donation drive planning
- NeftalyP218-8-2-4 Distribution and monitoring
NeftalyP218-8-3 Financial Giving Process
- NeftalyP218-8-3-1 Budget creation
- NeftalyP218-8-3-2 Funds disbursement via Finance
- NeftalyP218-8-3-3 Receipt and reconciliation
- NeftalyP218-8-3-4 Audit compliance
NeftalyP218-9 Compliance Requirements
- NeftalyP218-9-1 Anti-corruption and anti-fraud policies
- NeftalyP218-9-2 POPIA compliance (confidentiality of beneficiaries)
- NeftalyP218-9-3 No political or religious coercion
- NeftalyP218-9-4 No conflict of interest
- NeftalyP218-9-5 Full documentation retention
NeftalyP218-10 Prohibited Practices
- NeftalyP218-10-1 Using giving as a form of favouritism
- NeftalyP218-10-2 Exploiting beneficiaries
- NeftalyP218-10-3 Giving without approval
- NeftalyP218-10-4 Misrepresentation of contributions
- NeftalyP218-10-5 Coercing staff to donate