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Neftaly Human Capital Risk Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP428

Neftaly Human Capital Risk Management Policy, Procedures, Processes, Templates, Documents and Forms

Document Code: NeftalyP428
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP428-1: CEO Address on the Launch of the Neftaly Human Capital Risk Management Policy

To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,

I am honoured to launch the Neftaly Human Capital Risk Management Policy (NeftalyP428).

Managing human capital risks is essential to safeguarding our workforce, sustaining operational continuity, and achieving strategic objectives. This policy provides a structured framework to identify, assess, mitigate, and monitor risks related to employees, workplace practices, and organisational culture.

By implementing effective risk management practices, Neftaly strengthens resilience, ensures compliance, and fosters a safe, productive, and high-performing workplace.

My message shall end here.

Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly

NeftalyP428-2: Scope

This policy applies to:

  • All Neftaly Human Capital staff, managers, interns, volunteers, fellows, and contractors.
  • Identification, assessment, mitigation, and monitoring of risks affecting workforce management.
  • Processes including workplace safety, compliance, employee relations, talent retention, and operational continuity.
  • Reporting and communication of human capital risks to leadership and governance structures.

NeftalyP428-3: Definitions

Human Capital Risk: Any event, condition, or behaviour that may negatively impact employees, operational performance, or organisational objectives.
Risk Officer: Individual responsible for identifying, assessing, mitigating, and monitoring human capital risks.
Risk Assessment: Process to evaluate the likelihood and impact of potential risks.
Mitigation Plan: Actions implemented to reduce or manage identified risks.
Compliance Risk: Risk arising from failure to adhere to legal, regulatory, or organisational requirements.
Operational Risk: Risk related to workforce processes, systems, or practices that may disrupt operations.

NeftalyP428-4: Objectives

  • To systematically identify, assess, and manage human capital risks.
  • To minimise negative impacts on employees, operations, and organisational objectives.
  • To ensure alignment with legal, regulatory, and organisational requirements.
  • To support informed decision-making through timely risk reporting and analysis.
  • To foster a culture of risk awareness, responsibility, and proactive management.
  • To continuously monitor and improve risk management strategies and processes.

NeftalyP428-5: Roles and Responsibilities

5.1 Chief Executive Officer (CEO)

  • Reviews high-level human capital risk reports.
  • Approves critical mitigation plans and interventions.

5.2 Chief Human Capital Officer (NeftalyCHCR)

  • Oversees implementation of human capital risk management programs.
  • Ensures alignment with organisational strategy and legal requirements.
  • Monitors risk mitigation and reports outcomes to CEO and Board.

5.3 Risk Officers / HR Managers

  • Identify, assess, and document human capital risks.
  • Develop and implement mitigation plans.
  • Maintain risk logs and report regularly.

5.4 Line Managers / Supervisors

  • Monitor risks within their teams.
  • Support mitigation strategies and ensure compliance with procedures.
  • Report emerging risks promptly.

5.5 Employees

  • Observe workplace safety and risk protocols.
  • Report potential risks or incidents using prescribed channels.
  • Participate in risk mitigation programs and training.

NeftalyP428-6: Procedures

6.1 Risk Identification

  • Conduct regular workforce risk assessments using T428-01: Human Capital Risk Identification Form.
  • Identify risks across operational, compliance, performance, and workplace domains.

6.2 Risk Assessment

  • Evaluate likelihood, impact, and severity of each risk using T428-02: Risk Assessment Template.
  • Prioritise risks according to potential effect on organisational objectives.

6.3 Risk Mitigation

  • Develop and implement mitigation plans using T428-03: Risk Mitigation Plan Template.
  • Assign responsibilities, timelines, and resources for risk mitigation.

6.4 Risk Monitoring and Reporting

  • Maintain a T428-04: Human Capital Risk Log to track ongoing risks.
  • Report monthly to CHCR and quarterly to CEO.
  • Monitor mitigation effectiveness and adjust plans as required.

6.5 Incident Management

  • Document incidents and responses using T428-05: Human Capital Incident Report Form.
  • Investigate root causes and update risk mitigation plans accordingly.

6.6 Continuous Improvement

  • Review risk management outcomes annually or after significant incidents.
  • Update policies, procedures, and tools to strengthen workforce risk resilience.

NeftalyP428-7: Processes

Human Capital Risk Management Cycle

  1. Risk identification
  2. Risk assessment and prioritisation
  3. Mitigation planning and implementation
  4. Monitoring and reporting
  5. Incident documentation and response
  6. Review and continuous improvement

Support Processes

  • Workforce Compliance Monitoring
  • Employee Engagement and Feedback
  • Performance and Operational Review
  • Training and Awareness Programs
  • Health, Safety, and Wellbeing Initiatives

NeftalyP428-8: Templates, Documents, and Forms

T428-01: Human Capital Risk Identification Form
T428-02: Risk Assessment Template
T428-03: Risk Mitigation Plan Template
T428-04: Human Capital Risk Log
T428-05: Human Capital Incident Report Form
T428-06: Risk Review Meeting Minutes Template
T428-07: Risk Escalation Form
T428-08: Compliance Risk Checklist
T428-09: Risk Awareness Training Plan
T428-10: Quarterly Risk Management Report

Extended Templates

  • Departmental Risk Registers
  • Risk Mitigation Action Tracker
  • Root Cause Analysis Templates
  • Risk Communication Templates
  • Annual Risk Audit Templates

NeftalyP428-9: Compliance

All staff must comply with:

  • Neftaly Code of Conduct
  • Legal, regulatory, and organisational requirements
  • Health, safety, and operational policies

Non-compliance may result in:

  • Counselling or retraining
  • Corrective action
  • Escalation to CHCR or CEO
  • Disciplinary measures

NeftalyP428-10: Frequently Asked Questions (FAQs)

  1. What constitutes a human capital risk at Neftaly?
  2. How are risks identified and reported?
  3. Who manages the human capital risk process?
  4. How are risks assessed and prioritised?
  5. What mitigation strategies are available?
  6. How are incidents documented?
  7. How often are risk management reviews conducted?
  8. Can employees propose mitigation measures?
  9. What reporting is done to CEO and Board?
  10. How does this policy relate to compliance and legal requirements?