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Neftaly Human Capital Disclaimer Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP152

Document Code: NeftalyP152
Approved By: Chief Executive Officer (CEO)
Date Approved: 31 October 2025
Review Date: 28 November 2026

Policy Owner: Neftaly Chief Human Capital Officer, NeftalyCHCR

NeftalyP152-1 Overview

NeftalyP152-1-1 The Neftaly Human Capital Disclaimer Management Policy (NeftalyP152) establishes a framework for the creation, use, maintenance, and monitoring of all disclaimers used in Neftaly communications, platforms, documents, and digital content. This policy ensures clarity, legal protection, and consistency across all disclaimers issued by Neftaly Human Capital.

NeftalyP152-2 Purpose

NeftalyP152-2-1 The purpose of this policy is to:

  • NeftalyP152-2-1-1 Provide guidance on drafting and implementing disclaimers for all Neftaly outputs.
  • NeftalyP152-2-1-2 Minimize legal risk and clarify Neftaly’s liability in communications and publications.
  • NeftalyP152-2-1-3 Ensure disclaimers are consistent, clear, and accessible to intended audiences.
  • NeftalyP152-2-1-4 Provide standardized templates and documentation for all disclaimer usage.

NeftalyP152-3 Scope

NeftalyP152-3-1 This policy applies to:

  • NeftalyP152-3-1-1 All Neftaly Human Capital, Officers, Deputy Chiefs, Royal Directors, and Non-Executive Members.
  • NeftalyP152-3-1-2 All types of disclaimers, including legal, informational, digital, email, website, social media, and printed materials.
  • NeftalyP152-3-1-3 All Neftaly communications and publications, internal and external.

NeftalyP152-4 Policy Statement

NeftalyP152-4-1 Neftaly is committed to maintaining transparency and protecting its interests through clear and consistent disclaimers. All disclaimers must comply with applicable laws, organizational standards, and ethical guidelines, and be approved before publication or use.

NeftalyP152-5 Core Principles

  • NeftalyP152-5-1 Clarity: Disclaimers must be understandable and unambiguous.
  • NeftalyP152-5-2 Consistency: Disclaimers must follow Neftaly-approved templates.
  • NeftalyP152-5-3 Compliance: Disclaimers must adhere to legal and regulatory requirements.
  • NeftalyP152-5-4 Accountability: Officers and Royal Directors are responsible for ensuring disclaimers are correctly applied.
  • NeftalyP152-5-5 Documentation: All disclaimers must be logged and monitored for updates or revisions.

    NeftalyP152-6 Procedures and Processes

    NeftalyP152-6-1 Creation of Disclaimers

    • NeftalyP152-6-1-1 Disclaimers are drafted using NeftalyT152-01 Disclaimer Template.
    • NeftalyP152-6-1-2 Drafts must be reviewed by the CHCO and approved by the CEO or delegated Officer before use.
    • NeftalyP152-6-1-3 Legal disclaimers require consultation with Neftaly’s legal advisors.

    NeftalyP152-6-2 Approval and Publication

    • NeftalyP152-6-2-1 Approved disclaimers are documented in the NeftalyD152-01 Disclaimer Register.
    • NeftalyP152-6-2-2 Disclaimers are embedded in all relevant communications, websites, documents, emails, and digital platforms.
    • NeftalyP152-6-2-3 Any modification or updates to disclaimers require CHCO review and CEO approval.

    NeftalyP152-6-3 Monitoring and Maintenance

    • NeftalyP152-6-3-1 Officers conduct annual audits of disclaimers to ensure compliance, accuracy, and relevance.
    • NeftalyP152-6-3-2 Outdated or inaccurate disclaimers are updated using NeftalyF152-01 Disclaimer Update Form.
    • NeftalyP152-6-3-3 Monitoring ensures disclaimers remain effective in mitigating legal or informational risks.

    NeftalyP152-6-4 Training and Awareness

    • NeftalyP152-6-4-1 All Human Capital are trained on the correct use of disclaimers using NeftalyD152-02 Disclaimer Awareness Training Register.
    • NeftalyP152-6-4-2 Training ensures consistent understanding of the purpose, placement, and legal implications of disclaimers.

    NeftalyP152-6-5 Documentation and Record-Keeping

    • NeftalyP152-6-5-1 All disclaimers, approvals, updates, and training records are stored in the Neftaly Human Capital repository.
    • NeftalyP152-6-5-2 Records are maintained for audit purposes and compliance verification.

    NeftalyP152-7 Roles and Responsibilities

    RoleResponsibilities
    Chief Executive Officer (CEO)Approves all major disclaimers and policy updates.
    Chief Human Capital Officer (CHCO)Oversees disclaimer creation, approval, and compliance monitoring.
    Royal DirectorsEnsure disclaimers are applied consistently within their divisions.
    OfficersImplement, monitor, and report on disclaimers within operational areas.
    Human Capital MembersUse disclaimers appropriately in all communications and publications.

    NeftalyP152-8 Documentation and Templates

    • NeftalyP152-8-1 NeftalyT152-01: Disclaimer Template
    • NeftalyP152-8-2 NeftalyD152-01: Disclaimer Register
    • NeftalyP152-8-3 NeftalyF152-01: Disclaimer Update Form
    • NeftalyP152-8-4 NeftalyD152-02: Disclaimer Awareness Training Register

    NeftalyP152-9 Compliance and Monitoring

    • NeftalyP152-9-1 CHCO ensures all divisions comply with this policy through periodic audits.
    • NeftalyP152-9-2 Failure to use disclaimers correctly may result in corrective action.
    • NeftalyP152-9-3 Reports of compliance are submitted to the CEO and Royal Board Committee for oversight.

    NeftalyP152-10 Review and Evaluation

    NeftalyP152-10-1 This policy will be reviewed annually or when legal, regulatory, or operational changes require updates to disclaimers or procedures.

    NeftalyP152-11 Frequently Asked Questions (FAQs)

    Q1: What is a disclaimer?
    A: A disclaimer is a statement clarifying limitations of responsibility, liability, or providing important legal or informational context.

    Q2: Are disclaimers mandatory?
    A: Yes, for all communications, documents, and platforms where Neftaly seeks to manage risk or clarify information.

    Q3: Who approves disclaimers?
    A: The CHCO oversees creation, and the CEO approves all major disclaimers.

    Q4: Can disclaimers be modified after publication?
    A: Yes, but only with CHCO review and CEO approval, and updates logged in the Disclaimer Register.

    Q5: Are there training requirements for disclaimers?
    A: Yes, all Human Capital must complete disclaimer awareness training.

    Approved By:
    Neftaly Malatjie
    Chief Executive Officer