Document Code: NeftalyP380
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)
NeftalyP380-1: CEO Statement on the Launch of the Policy
To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,
I am honoured to launch the Neftaly Human Capital Project Management Policy (NeftalyP380).
Projects are the backbone of operational progress within Neftaly Human Capital. This policy provides a framework for planning, executing, monitoring, and closing projects efficiently and effectively. It ensures alignment with strategic objectives, accountability for deliverables, optimal use of resources, and adherence to timelines, quality standards, and compliance requirements.
My message shall end here.
Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly
NeftalyP380-2: Scope
This policy applies to:
- All Neftaly Human Capital staff, project teams, and contractors.
- All internal and external Human Capital projects including recruitment, training, wellness, development, governance, compliance, and operational initiatives.
- Project documentation, dashboards, templates, digital tools, and reporting mechanisms.
NeftalyP380-3: Definitions
| Term | Definition |
|---|---|
| Project | A temporary initiative with defined objectives, deliverables, resources, timelines, and scope. |
| Project Manager | Individual responsible for planning, executing, and closing a project. |
| Project Sponsor | Senior officer providing strategic direction, resources, and approval. |
| Milestone | Key events or deliverables that mark progress in a project. |
| Risk Management | Identification, assessment, and mitigation of potential project risks. |
| Stakeholder | Any individual or group affected by or involved in the project. |
NeftalyP380-4: Objectives
- Standardise project management practices across all Human Capital initiatives.
- Ensure projects are aligned with Neftaly strategic objectives and governance standards.
- Promote effective planning, execution, monitoring, and closure of projects.
- Enhance resource allocation, risk management, and accountability.
- Provide consistent reporting and documentation standards.
- Improve project outcomes and organisational learning.
NeftalyP380-5: Roles and Responsibilities
5.1 Neftaly Chief Executive Officer (NeftalyCER)
- Approves major Human Capital projects and critical initiatives.
5.2 Neftaly Chief Human Capital Officer (NeftalyCHCR)
- Oversees project governance, compliance, and alignment with strategic priorities.
- Approves project plans, budgets, and resource allocations.
5.3 Project Managers
- Plan, execute, monitor, and close projects according to policy and standards.
- Maintain project documentation and report progress to supervisors and CHCR.
5.4 Project Teams / Staff
- Execute tasks within assigned roles and timelines.
- Report risks, delays, or issues promptly.
5.5 Stakeholders
- Provide input, feedback, and approvals as required for project milestones.
NeftalyP380-6: Procedures
6.1 Project Initiation
- Develop Project Charter using NeftalyT380-01.
- Obtain approval from Project Sponsor and NeftalyCHCR.
6.2 Project Planning
- Define objectives, scope, deliverables, timelines, budget, and resources.
- Use NeftalyT380-02 Project Plan Template.
- Identify risks using NeftalyT380-03 Risk Assessment Template.
6.3 Project Execution
- Assign tasks using NeftalyT380-04 Task Assignment Matrix.
- Conduct regular team meetings and document progress.
- Ensure compliance with SOPs, governance, and legal requirements.
6.4 Project Monitoring and Control
- Track milestones, timelines, budgets, and risks.
- Use NeftalyR380-01 Project Progress Report and dashboards.
- Conduct risk reviews and implement mitigation strategies.
6.5 Project Closure
- Conduct final review and evaluate project outcomes.
- Complete NeftalyT380-05 Project Closure Report.
- Document lessons learned and recommendations for future projects.
- Archive project documentation for organisational knowledge management.
NeftalyP380-7: Templates, Documents and Forms
Core Templates
- NeftalyT380-01: Project Charter Template
- NeftalyT380-02: Project Plan Template
- NeftalyT380-03: Project Risk Assessment Template
- NeftalyT380-04: Task Assignment Matrix
- NeftalyT380-05: Project Closure Report
- NeftalyT380-06: Milestone Tracker
- NeftalyT380-07: Resource Allocation Form
- NeftalyT380-08: Project Meeting Minutes Template
- NeftalyT380-09: Progress Reporting Template
- NeftalyT380-10: Lessons Learned Documentation
Extended List (2000+ Templates)
Includes: workflow diagrams, Gantt charts, dashboards, project budget sheets, evaluation tools, stakeholder engagement forms, compliance checklists, and digital monitoring systems.
NeftalyP380-8: Compliance
All Human Capital projects must comply with:
- Neftaly Governance Manual
- Neftaly Operational Procedures
- Risk Management and Data Protection Policies
- Legal and regulatory requirements
- Neftaly Code of Conduct
Non-compliance may result in corrective, administrative, or disciplinary action.
NeftalyP380-9: Frequently Asked Questions (Preview)
- What defines a project within Neftaly Human Capital?
- Who approves project charters and plans?
- How are project risks managed?
- What reporting frequency is required?
- Who is responsible for resource allocation?
- How are project milestones tracked?
- What is the procedure for project closure?
- How are lessons learned documented and shared?
- Who can initiate a Human Capital project?
- How are project deviations or delays handled?