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Neftaly Human Capital Recruitment Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP394

Document Code: NeftalyP394
Approved By: Neftaly Malatjie, Chief Executive Officer
Date Approved: 1 December 2025
Next Review Date: 1 December 2026
Neftaly Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP394-1: Neftaly CEO Neftaly Malatjie Speech on the Purpose and Rationale for Launching the Policy

To the Chairperson of Neftaly, all Neftaly Royal Committee, all Neftaly Royal Chiefs, and all Neftaly Human Capital,

Kgotso a ebe le lena.

It is my pleasure to launch the Neftaly Human Capital Recruitment Management Policy (NeftalyP394).

Recruitment is the cornerstone of building a high-performing and mission-aligned Neftaly team. This policy provides a structured framework to ensure recruitment processes are fair, transparent, and strategic. By adhering to these guidelines, Neftaly will attract the best talent while upholding our values of integrity, inclusivity, and excellence.

Through this recruitment framework, we strengthen our workforce, ensure operational continuity, and foster professional growth for all Neftaly Human Capital.

My message shall end here.

Neftaly Malatjie | CEO | Neftaly

NeftalyP394-2: Scope

NeftalyP394-2-1: This policy applies to:

  • NeftalyP394-2-1-1 All Neftaly Human Capital involved in recruitment activities.
  • NeftalyP394-2-1-2 All recruitment of Neftaly Officers, Supervisors, Chiefs, and Human Capital.
  • NeftalyP394-2-1-3 Recruitment for full-time, part-time, internship, learnership, and temporary positions.

NeftalyP394-3: Definitions

  • NeftalyP394-3-1 Recruitment: The process of identifying, attracting, and selecting qualified candidates for Neftaly positions.
  • NeftalyP394-3-2 Neftaly Human Capital: Officers, Supervisors, Chiefs, and staff involved in recruitment.
  • NeftalyP394-3-3 Candidate: An individual applying for a Neftaly position.
  • NeftalyP394-3-4 Selection Panel: A group of authorised Neftaly Officers responsible for evaluating candidates.

NeftalyP394-4: Objectives

  • NeftalyP394-4-1 Ensure a transparent, fair, and consistent recruitment process.
  • NeftalyP394-4-2 Attract the best talent aligned with Neftaly’s mission and values.
  • NeftalyP394-4-3 Maintain compliance with labour laws, BCEA, and Neftaly internal standards.
  • NeftalyP394-4-4 Streamline recruitment procedures for efficiency and effectiveness.
  • NeftalyP394-4-5 Document all recruitment activities for accountability and reporting.

    NeftalyP394-5: Roles and Responsibilities

    NeftalyP394-5-1 Neftaly Chief Executive Officer (NeftalyCER)

    • NeftalyP394-5-1-1 Endorses recruitment policies and approves strategic hires.

    NeftalyP394-5-2 Neftaly Chief Human Capital Officer (NeftalyCHCR)

    • NeftalyP394-5-2-1 Oversees recruitment policies, ensures compliance, and approves final selection outcomes.

    NeftalyP394-5-3 Neftaly Officers / Supervisors

    • NeftalyP394-5-3-1 Conduct job analysis and prepare job specifications.
    • NeftalyP394-5-3-2 Advertise positions through approved Neftaly channels.
    • NeftalyP394-5-3-3 Screen applications, conduct interviews, and recommend candidates.

    NeftalyP394-5-4 Neftaly Human Capital

    • NeftalyP394-5-4-1 Participate in recruitment assessments as required.
    • NeftalyP394-5-4-2 Provide accurate information and references.
    • NeftalyP394-5-4-3 Maintain confidentiality throughout the recruitment process.

    NeftalyP394-6: Recruitment Procedures

    NeftalyP394-6-1 Job Analysis and Requisition

    • NeftalyP394-6-1-1 Identify vacancy or new position.
    • NeftalyP394-6-1-2 Prepare Neftaly Job Description Template (NeftalyT394-01).
    • NeftalyP394-6-1-3 Submit Neftaly Recruitment Request Form (NeftalyT394-02) to NeftalyCHCR for approval.

      NeftalyP394-6-2 Advertising and Sourcing

      • NeftalyP394-6-2-1 Advertise positions internally and externally via Neftaly platforms.
      • NeftalyP394-6-2-2 Include job description, qualifications, experience requirements, and application instructions.
      • NeftalyP394-6-2-3 Encourage applications from underrepresented groups to promote inclusivity.

        NeftalyP394-6-3 Screening and Shortlisting

        • NeftalyP394-6-3-1 Screen applications using Neftaly Candidate Evaluation Template (NeftalyT394-03).
        • NeftalyP394-6-3-2 Shortlist candidates meeting minimum criteria.
        • NeftalyP394-6-3-3 Notify shortlisted candidates using Neftaly Interview Invitation Template (NeftalyT394-04).

          NeftalyP394-6-4 Selection and Interview

          • NeftalyP394-6-4-1 Conduct structured interviews with a Neftaly Selection Panel.
          • NeftalyP394-6-4-2 Evaluate candidates using agreed criteria and scoring methods.
          • NeftalyP394-6-4-3 Conduct background, reference, and qualification checks.

            NeftalyP394-6-5 Offer and Appointment

            • NeftalyP394-6-5-1 Prepare Neftaly Offer Letter Template (NeftalyT394-05).
            • NeftalyP394-6-5-2 Issue offer to selected candidate.
            • NeftalyP394-6-5-3 On acceptance, complete onboarding and induction procedures as per Neftaly Human Capital Induction Management Policy (NeftalyP250).

              NeftalyP394-6-6 Documentation and Record-Keeping

              • NeftalyP394-6-6-1 Maintain all recruitment records in Neftaly Recruitment File (NeftalyT394-06).
              • NeftalyP394-6-6-2 Document all approvals, evaluations, and correspondence.
              • NeftalyP394-6-6-3 Store records securely for audit and compliance purposes.

                NeftalyP394-7: Templates, Documents and Forms

                • NeftalyP394-7-1 NeftalyT394-01: Job Description Template
                • NeftalyP394-7-2 NeftalyT394-02: Recruitment Request Form
                • NeftalyP394-7-3 NeftalyT394-03: Candidate Evaluation Template
                • NeftalyP394-7-4 NeftalyT394-04: Interview Invitation Template
                • NeftalyP394-7-5 NeftalyT394-05: Offer Letter Template
                • NeftalyP394-7-6 NeftalyT394-06: Recruitment File Checklist
                • NeftalyP394-7-7 NeftalyT394-07: Reference Check Form
                • NeftalyP394-7-8 NeftalyT394-08: Background Check Form
                • NeftalyP394-7-9 NeftalyT394-09: Candidate Shortlisting Report
                • NeftalyP394-7-10 NeftalyT394-10: Recruitment Feedback Form

                  (Full expanded set can include 2000+ templates covering all stages from job requisition to post-recruitment evaluation, including forms, reports, communication templates, and compliance documentation.)

                  NeftalyP394-8: Compliance

                  NeftalyP394-8-1 All Neftaly Human Capital must:

                  • NeftalyP394-8-1-1 Adhere to Neftaly recruitment policies and procedures.
                  • NeftalyP394-8-1-2 Ensure recruitment decisions are fair, transparent, and merit-based.
                  • NeftalyP394-8-1-3 Maintain confidentiality and integrity throughout the process.
                  • NeftalyP394-8-1-4 Report deviations or non-compliance to NeftalyCHCR.

                  NeftalyP394-8-2 Non-compliance may result in corrective or disciplinary action in line with Neftaly standards.

                  NeftalyP394-9: Frequently Asked Questions (FAQs)

                  1. Who approves recruitment requests in Neftaly?
                  2. How are job vacancies advertised?
                  3. What is the shortlisting process?
                  4. Who is involved in the interview and selection panel?
                  5. How are candidate references verified?
                  6. What templates and forms are used in recruitment?
                  7. How is confidentiality maintained during recruitment?
                  8. How long are recruitment records retained?
                  9. Can recruitment decisions be appealed?
                  10. How does Neftaly promote diversity and inclusivity in recruitment?