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Neftaly Human Capital Selection Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP443

Document Code: NeftalyP443
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP443-1: CEO Address on the Launch of the Neftaly Human Capital Selection Management Policy

To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,

I am honoured to launch the Neftaly Human Capital Selection Management Policy (NeftalyP443).

This policy establishes the principles, procedures, and standards for selecting talent within Neftaly. It ensures that recruitment and internal selection processes are fair, transparent, competency-based, and aligned with organisational strategy and regulatory requirements.

Through this policy, Neftaly reaffirms its commitment to attracting, retaining, and promoting the best talent while promoting equity, diversity, and organisational excellence.

My message shall end here.

Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly

NeftalyP443-2: Scope

This policy applies to:

  • All Neftaly Human Capital staff, recruitment teams, hiring managers, and departmental heads.
  • Internal promotions, transfers, and external recruitment processes.
  • Selection of candidates for all permanent, temporary, and contract positions.
  • Compliance with organisational, labour, and employment equity requirements.

NeftalyP443-3: Definitions

Selection: Process of assessing and choosing the most suitable candidate for a role.
Competency-Based Assessment: Evaluation of a candidate’s skills, knowledge, and behaviour against defined job requirements.
Hiring Manager: Manager responsible for identifying vacancy requirements and participating in selection decisions.
Human Capital Officer: Staff responsible for coordinating recruitment and selection processes.
Assessment Panel: Group of authorised staff conducting interviews, tests, or other selection exercises.

NeftalyP443-4: Objectives

  • To standardise the selection process across all Neftaly divisions.
  • To ensure fairness, transparency, and non-discrimination in candidate selection.
  • To align selection practices with organisational strategy and workforce planning.
  • To attract, assess, and appoint the most qualified and suitable candidates.
  • To ensure compliance with labour laws, employment equity, and internal policies.

NeftalyP443-5: Roles and Responsibilities

5.1 Chief Executive Officer (CEO)

  • Approves overall selection strategy and major recruitment campaigns.
  • Reviews high-level selection reports and compliance outcomes.

5.2 Chief Human Capital Officer (NeftalyCHCR)

  • Oversees implementation of the selection policy, processes, and compliance.
  • Ensures integration with workforce planning and organisational objectives.

5.3 Human Capital Recruitment Team

  • Coordinates the end-to-end selection process.
  • Maintains records, templates, and compliance documentation.

5.4 Hiring Managers / Supervisors

  • Define job requirements and participate in interviews/assessments.
  • Provide input on candidate suitability and final selection decisions.

5.5 Assessment Panels

  • Conduct interviews, tests, and competency assessments according to approved procedures.
  • Recommend final candidate selections based on merit and policy compliance.

NeftalyP443-6: Procedures

6.1 Job Requisition and Approval

  • Identify vacancy and obtain approval using T443-01: Job Requisition Form.
  • Confirm job description, competencies, and selection criteria.

6.2 Candidate Sourcing

  • Advertise vacancy internally and externally per T443-02: Job Advertisement Template.
  • Ensure outreach aligns with employment equity and diversity objectives.

6.3 Candidate Screening

  • Review applications and shortlist candidates using T443-03: Candidate Shortlisting Form.
  • Conduct preliminary interviews or assessments as required.

6.4 Assessment and Selection

  • Conduct structured interviews using T443-04: Interview Evaluation Template.
  • Administer skills or psychometric tests where applicable using T443-05: Assessment Report Template.
  • Document panel recommendations and rationale for selection.

6.5 Offer and Appointment

  • Prepare offer letter and appointment documentation using T443-06: Offer Letter Template.
  • Ensure compliance with policies, contracts, and legal requirements.

6.6 Record-Keeping and Reporting

  • Maintain selection records, reports, and assessment outcomes using T443-07: Selection Record Log.
  • Provide monthly and quarterly reports to CHCR and CEO.

6.7 Policy Review and Continuous Improvement

  • Review selection procedures annually.
  • Update templates, forms, and guidelines based on audit findings, feedback, or legal changes.

NeftalyP443-7: Processes

Human Capital Selection Cycle

  1. Job requisition and approval
  2. Candidate sourcing and advertisement
  3. Screening and shortlisting
  4. Assessment and selection
  5. Offer and appointment
  6. Record-keeping, reporting, and review

Support Processes

  • Communication with candidates and internal departments
  • Compliance monitoring and reporting
  • Assessment panel training and guidance
  • Documentation management

NeftalyP443-8: Templates, Documents, and Forms

T443-01: Job Requisition Form
T443-02: Job Advertisement Template
T443-03: Candidate Shortlisting Form
T443-04: Interview Evaluation Template
T443-05: Assessment Report Template
T443-06: Offer Letter Template
T443-07: Selection Record Log
T443-08: Candidate Feedback Form
T443-09: Employment Equity Compliance Checklist
T443-10: Annual Selection Review Report

Extended Templates

  • Psychometric and skills test templates
  • Panel interview scoring sheets
  • Candidate communication templates
  • Recruitment process workflow charts
  • Selection audit reporting dashboards

NeftalyP443-9: Compliance

All staff involved in selection must comply with:

  • Neftaly Code of Conduct
  • Labour laws and employment equity legislation
  • Human Capital selection policies, procedures, and templates

Non-compliance may result in:

  • Counselling or retraining
  • Escalation to CHCR or CEO
  • Revocation of panel participation
  • Disciplinary or legal action

NeftalyP443-10: Frequently Asked Questions (FAQs)

  1. Who approves the selection process for a position?
  2. How are candidates sourced internally and externally?
  3. What assessment methods are used during selection?
  4. Who sits on the assessment panel?
  5. How are selection decisions documented?
  6. How is employment equity considered in selection?
  7. How are unsuccessful candidates informed?
  8. Can candidates appeal selection decisions?
  9. How are records and reports maintained?
  10. How often is the selection policy reviewed?