Document Code: NeftalyP338
Approved By: Chief Executive Officer (CEO)
Date Approved: 30 October 2025
Review Date: 29 November 2026
Policy Owner: Neftaly Chief Human Human Capital, NeftalyCHCR
NeftalyP338-1 Policy Statement
NeftalyP338-1-1 Neftaly is committed to ensuring clear accountability, responsibility, and ownership of tasks, projects, and processes within its Human Capital. The Neftaly Human Capital Ownership Management Policy (NeftalyP338) provides a framework for defining, assigning, monitoring, and reviewing ownership to enhance operational efficiency, accountability, and organizational performance.
NeftalyP338-1-2 This policy ensures that Royals, Deputy Chiefs, Officers, and Human Capital understand their roles, responsibilities, and accountability in the execution of tasks.
NeftalyP338-2 Purpose
NeftalyP338-2-1 The purpose of this policy is to:
- NeftalyP338-2-1-1 Define ownership of tasks, projects, and processes across Neftaly.
- NeftalyP338-2-1-2 Establish a structured approach for assigning, tracking, and reviewing responsibilities.
- NeftalyP338-2-1-3 Promote accountability, transparency, and effective decision-making.
- NeftalyP338-2-1-4 Ensure alignment of ownership with strategic objectives and organizational goals.
- NeftalyP338-2-1-5 Facilitate monitoring, evaluation, and continuous improvement of task execution.
NeftalyP338-3 Scope
NeftalyP338-3-1 This policy applies to:
- NeftalyP338-3-1-1 All Neftaly Royals, Deputy Chiefs, Officers, and Human Capital.
- NeftalyP338-3-1-2 All projects, programs, tasks, and operational processes conducted by Neftaly.
- NeftalyP338-3-1-3 All ownership-related documentation, reports, and tracking systems.
NeftalyP338-4 Definitions
- NeftalyP338-4-1 Ownership: Clear responsibility for the completion and quality of a task, project, or process.
- NeftalyP338-4-2 Owner: Individual or role assigned responsibility and accountability for a specific task, project, or process.
- NeftalyP338-4-3 Deputy Owner: Individual assisting the Owner in execution or supervision of responsibilities.
- NeftalyP338-4-4 Ownership Assignment Form: Form used to formally assign ownership and responsibilities.
- NeftalyP338-4-5 Ownership Tracking Report: Document used to monitor the progress, completion, and performance of assigned tasks.
NeftalyP338-5 Guiding Principles
- NeftalyP338-5-1 Accountability: Every task must have a clearly defined Owner.
- NeftalyP338-5-2 Clarity: Responsibilities, expectations, and deliverables must be clearly communicated.
- NeftalyP338-5-3 Transparency: Ownership assignments must be documented and accessible to relevant personnel.
- NeftalyP338-5-4 Alignment: Ownership must support organizational priorities, strategic goals, and operational plans.
- NeftalyP338-5-5 Continuous Improvement: Performance of Owners and outcomes should be regularly reviewed and enhanced.
- NeftalyP338-5-6 Compliance: Ownership practices must follow Neftaly policies, ethical standards, and governance requirements.
NeftalyP338-6 Roles and Responsibilities
| Role | Responsibilities |
|---|---|
| CEO | Approves organizational ownership frameworks and major assignments. |
| CHCO | Oversees ownership management, ensures compliance, and monitors accountability. |
| Royal Directors | Assign Owners for departmental tasks, projects, and processes; monitor progress. |
| Deputy Chiefs | Assist in assigning ownership, supervising execution, and reporting to Royal Directors. |
| Officers | Execute assigned tasks and provide progress updates. |
| Human Capital | Accept ownership, perform assigned tasks, and report completion or issues. |
| Governance Office | Maintain ownership records, track performance, and prepare review reports. |
NeftalyP338-7 Procedures
NeftalyP338-7-1 Assignment of Ownership
- NeftalyP338-7-1-1 Identify tasks, projects, or processes requiring ownership.
- NeftalyP338-7-1-2 Assign Owners and Deputy Owners using the Ownership Assignment Form (NeftalyF338-01).
- NeftalyP338-7-1-3 Communicate ownership responsibilities, expectations, and timelines to all relevant parties.
NeftalyP338-7-2 Execution and Monitoring
- NeftalyP338-7-2-1 Owners are responsible for executing assigned tasks or supervising delegated work.
- NeftalyP338-7-2-2 Track progress and performance using the Ownership Tracking Report (NeftalyD338-01).
- NeftalyP338-7-2-3 Report deviations, issues, or delays promptly to the Royal Director and CHCO.
NeftalyP338-7-3 Review and Evaluation
- NeftalyP338-7-3-1 Conduct periodic reviews of ownership performance using the Ownership Review Form (NeftalyF338-02).
- NeftalyP338-7-3-2 Governance Office compiles findings into an Ownership Performance Report (NeftalyD338-02).
- NeftalyP338-7-3-3 Implement corrective actions, training, or reassignment as necessary based on review outcomes.
NeftalyP338-8 Processes
| Stage | Action | Responsible Person | Output Document |
|---|---|---|---|
| Assignment | Assign ownership of tasks/projects | Royal Directors / Deputy Chiefs | NeftalyF338-01 |
| Execution | Perform tasks and track progress | Owners / Human Capital | NeftalyD338-01 |
| Review | Evaluate performance and accountability | Governance Office / CHCO | NeftalyF338-02, NeftalyD338-02 |
| Improvement | Implement corrective actions or reassign tasks | CHCO / Royal Directors | Updated Ownership Assignments |
NeftalyP338-9 Templates, Documents, and Forms
| Code | Document Name | Purpose |
|---|---|---|
| NeftalyF338-01 | Ownership Assignment Form | Assign and document task or project ownership. |
| NeftalyD338-01 | Ownership Tracking Report | Monitor progress, completion, and performance of assigned tasks. |
| NeftalyF338-02 | Ownership Review Form | Evaluate performance of Owners and Deputy Owners. |
| NeftalyD338-02 | Ownership Performance Report | Summarize evaluation outcomes, lessons learned, and corrective actions. |
NeftalyP338-10 Compliance
- NeftalyP338-10-1 All ownership assignments must comply with Neftaly policies, ethical standards, and governance requirements.
- NeftalyP338-10-2 Failure to accept or execute ownership responsibilities may result in corrective action.
- NeftalyP338-10-3 All records must comply with NeftalyP137 (Data Management Policy).
NeftalyP338-11 Monitoring and Review
NeftalyP338-11-1 The CHCO, together with the Governance Office, will review ownership management practices annually to ensure clarity, accountability, and operational efficiency.
NeftalyP338-12 Approval
Policy Owner:
Neftaly Chief Human Capital Officer (CHCO)
Approved By:
Neftaly Malatjie
Chief Executive Officer