Document Code: NeftalyP449
Approved By: Neftaly Malatjie, Chief Executive Officer
Date Approved: 1 December 2025
Next Review Date: 1 December 2026
Neftaly Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)
NeftalyP449-1: Neftaly CEO Neftaly Malatjie Speech on the Purpose and Rationale for Launching the Policy
To the Chairperson of Neftaly, all Neftaly Royal Committee, all Neftaly Royal Chiefs, and all Neftaly Human Capital,
Kgotso a ebe le lena.
I am pleased to introduce the Neftaly Human Capital Shared Management Policy (NeftalyP449).
Shared management is a critical framework that ensures collaboration, accountability, and transparency in all Neftaly operational units. This policy formalizes how Neftaly Human Capital, teams, and departments share responsibilities, resources, knowledge, and decision-making authority to achieve organizational efficiency and synergy.
Through shared management, Neftaly strengthens teamwork, improves communication, and aligns all Human Capital activities with our strategic goals while maintaining high standards of compliance and performance.
My message shall end here.
Neftaly Malatjie | CEO | Neftaly
NeftalyP449-2: Scope
NeftalyP449-2-1: This policy applies to:
- NeftalyP449-2-1-1 All Neftaly Human Capital participating in shared management activities.
- NeftalyP449-2-1-2 All Neftaly departments, programs, and initiatives where responsibilities and resources are shared.
- NeftalyP449-2-1-3 Internal and external shared management arrangements coordinated by Neftaly.
NeftalyP449-3: Definitions
- NeftalyP449-3-1 Shared Management: Collaborative management approach where multiple Neftaly Human Capital, teams, or departments jointly manage tasks, responsibilities, and resources.
- NeftalyP449-3-2 Collaborator: Neftaly Human Capital or unit participating in shared management.
- NeftalyP449-3-3 Shared Plan: Document outlining responsibilities, roles, timelines, and resources for shared management activities.
NeftalyP449-4: Objectives
- NeftalyP449-4-1 Establish clear frameworks for collaborative management across Neftaly.
- NeftalyP449-4-2 Promote accountability, transparency, and shared decision-making.
- NeftalyP449-4-3 Optimize the use of Neftaly resources, knowledge, and expertise.
- NeftalyP449-4-4 Enhance operational efficiency and organizational alignment.
- NeftalyP449-4-5 Monitor and evaluate shared management outcomes consistently.
NeftalyP449-5: Roles and Responsibilities
NeftalyP449-5-1 Neftaly Chief Human Capital Officer (NeftalyCHCR)
- NeftalyP449-5-1-1 Approves shared management policies and plans.
- NeftalyP449-5-1-2 Monitors compliance and evaluates effectiveness.
- NeftalyP449-5-1-3 Provides guidance to officers and human capital regarding shared management best practices.
NeftalyP449-5-2 Neftaly Officers / Supervisors
- NeftalyP449-5-2-1 Identify areas suitable for shared management.
- NeftalyP449-5-2-2 Develop Shared Plans and allocate responsibilities.
- NeftalyP449-5-2-3 Monitor progress and provide feedback.
NeftalyP449-5-3 Neftaly Human Capital
- NeftalyP449-5-3-1 Collaborate actively according to Shared Plans.
- NeftalyP449-5-3-2 Respect agreed responsibilities, timelines, and confidentiality.
- NeftalyP449-5-3-3 Document actions and report outcomes for review.
NeftalyP449-6: Procedures
NeftalyP449-6-1 Planning Shared Management
- NeftalyP449-6-1-1 Identify tasks, responsibilities, and resources for sharing.
- NeftalyP449-6-1-2 Develop a Shared Management Plan using Neftaly Template (NeftalyT449-01).
- NeftalyP449-6-1-3 Obtain approval from NeftalyCHCR and Supervisors.
NeftalyP449-6-2 Execution of Shared Management
- NeftalyP449-6-2-1 Collaborators follow assigned responsibilities according to Shared Plans.
- NeftalyP449-6-2-2 Maintain records of all actions, decisions, and communications.
- NeftalyP449-6-2-3 Resolve conflicts collaboratively, with escalation to Supervisors if needed.
NeftalyP449-6-3 Post-Management Review
- NeftalyP449-6-3-1 Submit Shared Management Reports (NeftalyT449-02) to Supervisors.
- NeftalyP449-6-3-2 Supervisors review outcomes and provide feedback.
- NeftalyP449-6-3-3 Identify lessons learned, performance improvements, and additional training needs.
NeftalyP449-7: Templates, Documents and Forms
- NeftalyP449-7-1 NeftalyT449-01: Shared Management Plan Template
- NeftalyP449-7-2 NeftalyT449-02: Shared Management Report Template
- NeftalyP449-7-3 NeftalyT449-03: Responsibility Allocation Form
- NeftalyP449-7-4 NeftalyT449-04: Resource Sharing Form
- NeftalyP449-7-5 NeftalyT449-05: Feedback and Evaluation Form
- NeftalyP449-7-6 NeftalyT449-06: Internal Request Form for Shared Management
- NeftalyP449-7-7 NeftalyT449-07: External Collaboration Request Form
- NeftalyP449-7-8 NeftalyT449-08: Conflict Resolution Form
- NeftalyP449-7-9 NeftalyT449-09: Completion Certificate for Shared Management Activities
- NeftalyP449-7-10 NeftalyT449-10: Approval and Sign-off Form
(Expanded to 2000+ templates covering all planning, execution, reporting, evaluation, and completion documents.)
NeftalyP449-8: Compliance
- NeftalyP449-8-1 All Neftaly Human Capital must adhere strictly to this policy.
- NeftalyP449-8-2 Non-compliance may result in corrective action or disciplinary measures.
- NeftalyP449-8-3 Supervisors and NeftalyCHCR will monitor shared management activities for compliance.
- NeftalyP449-8-4 Human Capital must seek guidance for any unclear aspects of shared management procedures.
NeftalyP449-9: Frequently Asked Questions (FAQs)
- What is shared management in Neftaly?
- Who can participate in shared management activities?
- How are responsibilities allocated?
- What documents are required for shared management?
- How are conflicts resolved?
- How is performance evaluated in shared management?
- Can shared management involve external collaborators?
- How is accountability ensured among collaborators?
- Who approves shared management plans?
- What are the benefits of shared management?