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Neftaly Human Capital Public Disclaimers Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP153

Document Code: NeftalyP153
Approved By: Chief Executive Officer (CEO)
Date Approved: 31 October 2025
Review Date: 28 November 2026

Policy Owner: Neftaly Chief Human Capital Officer, NeftalyCHCR

NeftalyP153-1 Overview

NeftalyP153-1-1 The Neftaly Human Capital Public Disclaimers Management Policy (NeftalyP153) establishes a framework for creating, publishing, and maintaining all public disclaimers issued by Neftaly Human Capital. This policy ensures that public disclaimers are legally compliant, consistent, clear, and protect Neftaly’s interests across all external communications, platforms, and publications.

NeftalyP153-2 Purpose

NeftalyP153-2-1 The purpose of this policy is to:

  • NeftalyP153-2-1-1 Provide clear guidance for drafting, approving, and publishing public disclaimers.
  • NeftalyP153-2-1-2 Protect Neftaly against legal, reputational, and operational risks.
  • NeftalyP153-2-1-3 Ensure consistency, accuracy, and transparency in all public-facing disclaimers.
  • NeftalyP153-2-1-4 Provide standardized templates and documentation for accountability and compliance.

NeftalyP153-3 Scope

NeftalyP153-3-1 This policy applies to:

  • NeftalyP153-3-1-1 All external communications, including websites, social media, press releases, newsletters, reports, and marketing materials.
  • NeftalyP153-3-1-2 All Neftaly Human Capital, Officers, Deputy Chiefs, Royal Directors, and Non-Executive Members involved in public communications.
  • NeftalyP153-3-1-3 Legal, informational, and operational disclaimers provided to the public.

NeftalyP153-4 Policy Statement

NeftalyP153-4-1 Neftaly is committed to publishing disclaimers that are clear, accurate, and legally protective. Public disclaimers must align with Neftaly branding, values, and compliance standards, and must be approved before dissemination to external audiences.

NeftalyP153-5 Core Principles

  • NeftalyP153-5-1 Clarity: Public disclaimers must be understandable and unambiguous.
  • NeftalyP153-5-2 Consistency: Use Neftaly-approved templates for all public disclaimers.
  • NeftalyP153-5-3 Legal Compliance: Disclaimers must comply with applicable laws, regulations, and contractual obligations.
  • NeftalyP153-5-4 Accountability: Officers and Royal Directors are responsible for correct application and publication.
  • NeftalyP153-5-5 Documentation: All public disclaimers must be logged, monitored, and reviewed regularly.

    NeftalyP153-6 Procedures and Processes

    NeftalyP153-6-1 Creation of Public Disclaimers

    • NeftalyP153-6-1-1 Public disclaimers are drafted using NeftalyT153-01 Public Disclaimer Template.
    • NeftalyP153-6-1-2 Drafts are reviewed by the CHCO and, if necessary, Neftaly legal advisors.
    • NeftalyP153-6-1-3 All disclaimers must be approved by the CEO before public dissemination.

    NeftalyP153-6-2 Approval and Publication

    • NeftalyP153-6-2-1 Approved disclaimers are recorded in NeftalyD153-01 Public Disclaimers Register.
    • NeftalyP153-6-2-2 Disclaimers are incorporated into all relevant public documents, communications, and platforms.
    • NeftalyP153-6-2-3 Any updates or revisions must follow the approval process and be logged in the register.

    NeftalyP153-6-3 Monitoring and Maintenance

    • NeftalyP153-6-3-1 Officers conduct annual audits to ensure all public disclaimers are accurate, up-to-date, and visible where required.
    • NeftalyP153-6-3-2 Obsolete or incorrect disclaimers are updated using NeftalyF153-01 Public Disclaimer Update Form.
    • NeftalyP153-6-3-3 Monitoring ensures compliance with legal standards and organizational policies.

    NeftalyP153-6-4 Training and Awareness

    • NeftalyP153-6-4-1 Human Capital involved in public communications receive training on the purpose, application, and legal implications of public disclaimers.
    • NeftalyP153-6-4-2 Training is documented in NeftalyD153-02 Public Disclaimer Training Register.

    NeftalyP153-6-5 Incident Reporting

    • NeftalyP153-6-5-1 Any public disclaimer errors, omissions, or legal concerns must be reported immediately using NeftalyF153-02 Public Disclaimer Incident Report Form.
    • NeftalyP153-6-5-2 CHCO investigates and implements corrective actions to prevent recurrence.

    NeftalyP153-7 Roles and Responsibilities

    RoleResponsibilities
    Chief Executive Officer (CEO)Approves all public disclaimers and ensures organizational compliance.
    Chief Human Capital Officer (CHCO)Oversees creation, approval, monitoring, and corrective actions for disclaimers.
    Royal DirectorsEnsure compliance within their divisions and supervise proper usage of disclaimers.
    OfficersImplement disclaimers in all public communications and maintain documentation.
    Human Capital MembersFollow guidelines, participate in training, and report any disclaimer issues.

    NeftalyP153-8 Documentation and Templates

    • NeftalyP153-8-1 NeftalyT153-01: Public Disclaimer Template
    • NeftalyP153-8-2 NeftalyD153-01: Public Disclaimers Register
    • NeftalyP153-8-3 NeftalyF153-01: Public Disclaimer Update Form
    • NeftalyP153-8-4 NeftalyD153-02: Public Disclaimer Training Register
    • NeftalyP153-8-5 NeftalyF153-02: Public Disclaimer Incident Report Form

    NeftalyP153-9 Compliance and Monitoring

    • NeftalyP153-9-1 CHCO ensures that all public disclaimers comply with Neftaly policy, legal standards, and branding guidelines.
    • NeftalyP153-9-2 Non-compliance or errors are addressed promptly with corrective action.
    • NeftalyP153-9-3 Quarterly reports on disclaimer compliance are submitted to the CEO and Royal Board Committee.

    NeftalyP153-10 Review and Evaluation

    NeftalyP153-10-1 This policy is reviewed annually or as required by changes in law, regulation, or organizational strategy to maintain relevance, effectiveness, and risk protection.

    NeftalyP153-11 Frequently Asked Questions (FAQs)

    Q1: What is a public disclaimer?
    A: A public disclaimer is a statement that limits liability, clarifies information, or provides legal or operational context to the public.

    Q2: Who approves public disclaimers?
    A: The CHCO oversees creation, and the CEO approves all public disclaimers.

    Q3: Can disclaimers be modified after publication?
    A: Yes, but only with CHCO review, CEO approval, and proper documentation.

    Q4: Are all Human Capital required to receive training on public disclaimers?
    A: Yes, particularly those involved in external communications.

    Q5: What happens if a disclaimer is missing or incorrect?
    A: Report immediately using the Public Disclaimer Incident Report Form; CHCO will investigate and correct the issue.

    Approved By:
    Neftaly Malatjie
    Chief Executive Officer