Neftaly Human Capital Pay Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP348

Document Code: NeftalyP348
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP348-1: CEO Statement on the Launch of the Neftaly Human Capital Pay Management Policy

To the Neftaly Chairperson, Neftaly Board, Neftaly Royal Chiefs, and the entire Neftaly Human Capital Community,

I am honoured to launch the Neftaly Human Capital Pay Management Policy (NeftalyP348).

Fair, transparent, and consistent pay management is essential to recognising the value of our workforce, motivating performance, and ensuring organisational equity. This policy sets out how Neftaly determines, administers, and monitors employee remuneration, benefits, and incentives in alignment with organisational objectives, legal requirements, and ethical standards.

By standardising pay management processes, we ensure clarity, compliance, and trust across all levels of our Human Capital ecosystem.

My message shall end here.

Signed:
Neftaly Malatjie
Chief Executive Officer
Neftaly

NeftalyP348-2: Scope

NeftalyP348-2-1 This policy applies to:

NeftalyP348-2-1-1 All Neftaly employees, contractors, and consultants whose pay is managed by Human Capital.
NeftalyP348-2-1-2 All salary structures, benefits, allowances, incentives, bonuses, and remuneration adjustments.
NeftalyP348-2-1-3 Payroll processes, pay audits, reporting, and documentation.
NeftalyP348-2-1-4 Any digital, operational, and administrative tools used in pay management.

NeftalyP348-3: Definitions

Term	Definition
Pay Management	Administration of salaries, wages, allowances, and benefits for all employees.
Remuneration	Total compensation package including base pay, incentives, and benefits.
Payroll	The process of calculating and distributing employee pay.
Incentive	Performance-based reward provided in addition to regular salary.
Allowances	Additional payments for specific duties, responsibilities, or expenses.
Pay Structure	Organisational framework defining pay grades, scales, and progression.

NeftalyP348-4: Objectives

NeftalyP348-4-1 The objectives of this policy are to:

NeftalyP348-4-1-1 Ensure equitable, transparent, and consistent remuneration for all employees.
NeftalyP348-4-1-2 Standardise salary determination, pay adjustments, and benefit administration.
NeftalyP348-4-1-3 Align pay practices with organisational strategy, performance, and compliance requirements.
NeftalyP348-4-1-4 Facilitate timely and accurate payroll processing.
NeftalyP348-4-1-5 Promote employee satisfaction, retention, and motivation.
NeftalyP348-4-1-6 Ensure compliance with labour laws, tax regulations, and internal governance standards.

NeftalyP348-5: Roles and Responsibilities

SayProP348-5-1 Neftaly Chief Executive Officer (NeftalyCER)

NeftalyP348-5-1-1Approves strategic pay policies, salary bands, and high-level remuneration decisions.

NeftalyP348-5-2 Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP348-5-2-1 Oversees pay policy implementation, compliance, and monitoring.
NeftalyP348-5-2-2 Approves major pay adjustments, bonus schemes, and incentive programmes.

NeftalyP348-5-3 Human Capital Pay Management Unit

NeftalyP348-5-3-1 Administers payroll, allowances, and benefits.
NeftalyP348-5-3-2 Maintains accurate pay records and documentation.
NeftalyP348-5-3-3 Conducts pay audits and ensures compliance with regulations.
NeftalyP348-5-3-4 Reports on pay trends, anomalies, and employee queries.

NeftalyP348-5-4 Department Heads / Supervisors

NeftalyP348-5-4-1 Provide timely employee performance information for incentive calculations.
NeftalyP348-5-4-2 Verify timesheets, allowances, and overtime submissions.

NeftalyP348-5-5 Employees / Staff

NeftalyP348-5-5-1 Submit required documentation for payroll processing.
NeftalyP348-5-5-2 Report errors or discrepancies in pay promptly.
NeftalyP348-5-5-3 Comply with internal procedures related to pay and benefits.

NeftalyP348-6: Procedures

NeftalyP348-6-1 Salary Determination and Pay Structure

NeftalyP348-6-1-1 Use Neftaly Pay Grade and Scale Framework (NeftalyT348-01).
NeftalyP348-6-1-2 Determine base salary according to role, experience, qualifications, and market benchmarks.
NeftalyP348-6-1 -3 Review salary structures annually.

NeftalyP348-6-2 Payroll Processing

NeftalyP348-6-2-1 Collect and verify employee timesheets, leave, and allowances.
NeftalyP348-6-2-2 Process payroll using Neftaly Payroll System (digital or manual).
NeftalyP348-6-2-3 Generate payslips and confirm accuracy before distribution.

NeftalyP348-6-3 Incentives and Bonuses

NeftalyP348-6-3 -1 Calculate performance-based incentives using Neftaly Performance and Incentive Framework (NeftalyT348-02).
NeftalyP348-6-3 -2 Approve payouts via department heads and CHCR.
NeftalyP348-6-3 -3 Document all incentive payments for audit purposes.

NeftalyP348-6-4 Allowances and Benefits

NeftalyP348-6-4-1 Administer approved allowances (e.g., transport, housing, medical).
NeftalyP348-6-4-2 Ensure compliance with policy, contracts, and tax regulations.

NeftalyP348-6-5 Pay Adjustments

NeftalyP348-6-5-1 Conduct annual salary reviews and adjustments based on performance, market trends, or promotions.
NeftalyP348-6-5-2 Document all pay adjustments with justification.

NeftalyP348-6-6 Reporting and Audit

NeftalyP348-6-6-1 Monthly payroll reports to CHCR.
NeftalyP348-6-6-2 Quarterly internal audit of payroll and pay practices.
NeftalyP348-6-6-3 Annual report on pay equity and compliance.

NeftalyP348-7: Templates, Documents and Forms

NeftalyP348-7-1 Core Templates:

NeftalyP348 NeftalyT348-01: Pay Grade and Scale Framework
NeftalyP348 NeftalyT348-02: Incentive Calculation Template
NeftalyP348 NeftalyT348-03: Payroll Submission Form
NeftalyP348 NeftalyT348-04: Allowance Request Form
NeftalyP348 NeftalyT348-05: Pay Adjustment Request Form
NeftalyP348 NeftalyT348-06: Payroll Error Report Form
NeftalyP348 NeftalyT348-07: Bonus Approval Form
NeftalyP348 NeftalyT348-08: Employee Payslip Template
NeftalyP348 NeftalyT348-09: Payroll Audit Checklist
NeftalyP348 NeftalyT348-10: Annual Pay Review Summary

NeftalyP348-7-2 Extended List (2000+ Templates):

NeftalyP348-7-2-1 Digital payroll dashboards
NeftalyP348-7-2-2 Salary benchmarking templates
NeftalyP348-7-2-3 Incentive and bonus tracking tools
NeftalyP348-7-2-4 Allowance management trackers
NeftalyP348-7-2-5 Compliance and audit forms
NeftalyP348-7-2-6 Employee pay queries log
NeftalyP348-7-2-7 Remuneration strategy documents

NeftalyP348-8: Compliance

All Human Capital pay management must comply with:

NeftalyP348-8-1 National labour and tax regulations
NeftalyP348-8-2 Neftaly Governance Manual
NeftalyP348-8-3 Internal HR policies and procedures
NeftalyP348-8-4 Ethical standards and organisational codes of conduct
NeftalyP348-8-5 Neftaly Human Capital due to delays in Stipends payments or Neftaly Clients bills payment Neftaly may be unable to pay in time Neftaly Human Capital may resign or wait
NeftalyP348-8-6 If Neftaly Human Capital chose to wait the Neftaly Salary shall be paid upon Neftaly receipt of payments and all the missed months shall be paid in full or in portions until the full amount
NeftalyP348-8-7 If Neftaly Human Capital chose to resign due to delays in salary paymemts Neftaly Human Capital must receive full salary when the client pay within 6 months
NeftalyP348-8-8 Should Neftaly not make any payment or no communication within 6 months former Neftaly Human Capital can contact Neftaly Human Capital from the 3rd Month to remind
NeftalyP348-8-9 If Neftaly projects or Neftaly Funding gets cut and will affect Employment will ended immediately for both permanent and fixed term contracts.
NeftalyP348-8-10 If Neftaly Human Capital who are attached to a specific contract or their existence are in line with a specific client immediately the contract lapse, ends, or terminated their employment will also end with the contract.

Non-compliance may lead to corrective, administrative, or disciplinary action.

NeftalyP348-9: Frequently Asked Questions (Preview)

How is my salary determined at Neftaly?
Who approves bonuses and incentives?
How often are salaries reviewed?
What allowances am I entitled to?
How do I report a payroll error?
Can I request a pay adjustment?
How is overtime calculated?
How is confidentiality maintained in payroll?
What reports are generated for pay management?
How are payroll audits conducted?