Date: 02 March 2026
Time: Meeting adjourned at 11:30
Venue: Diepsloot
1. Attendance
- Makano
- Ramolesane
- Ralepelle
- Ditsoabane
- Shihangu
Opening:
Song by Ralepelle
Prayer by Makano
2. Purpose of the Meeting
To discuss the implementation and operational mapping of P0005-11-1-1 (Neftaly 9) and to establish a structured reporting and accountability framework for Diepsloot Arsenal activities.
3. Year Plan Update
Diepsloot Arsenal has begun drafting its annual plan but it has not yet been finalized. Once completed, it will be shared for collective discussion and alignment.
4. P0005 Implementation and Reporting
- The Development Chief updated Mr. Ramolesane on the P0005 mandate and annual planning framework.
- Mr. Ramolesane emphasized that:
- All activities, including meetings, must be recorded under the P0005 office code.
- Every activity must be documented and captured for monitoring by the Royal Committee and CEO.
- If an activity is not completed by the scheduled date, a report must be submitted stating the reasons.
- All agreed that activities must strictly align with the P0005 framework.
- A new P0005 register will be created.
- Reports and registers must be uploaded to the website.
- As P0005 was introduced in February 2026, January and February activities will not form part of the formal plan.
- It was noted that P0005 covers broader activities beyond Arsenal only.
5. Mapping Plan and Templates
- Each activity must have a structured template including:
- Description
- Responsible person
- Required resources
- Timeframe
- Reporting method
- A link-based template may be created to allow editing access for Mr. Ramolesane.
- Development has started breaking down each activity bullet for clarity and ease of reporting.
- The mapping plan will assist in organizing events sequentially and ensuring timely preparation (e.g., trophy requests).
- Once finalized, the P0005 mapping plan will be presented to the Royal Committee and CEO for review and approval.
- A follow-up meeting will be scheduled after the mapping plan is completed.
6. Award Ceremony Planning
- A structured reward system must be developed to recognize team and player performance.
- Games will be monitored before award nominations are made.
- Certificates will be issued to captains in recognition of leadership.
- A belief presentation will be prepared to raise awareness about the program and its allocation.
- All partners will be invited to appreciate and recognize their support.
- Evidence must be collected and students captured in the database.
- Indicators must be set, including quarterly or monthly target numbers of children supported.
7. Monitoring and Outreach
- Site visits will be conducted to strengthen relationships and increase visibility.
- Mr. Ramolesane will share the schedule in advance.
- Awareness initiatives must be implemented for recognition purposes.
- Neftaly Kingdom Kids will be included in activities.
- Registers will be distributed accordingly.
8. Planning Structure
- Dates for the mapping plan will be temporarily paused to avoid unnecessary pressure.
- Clear timeframes and internal deadlines will be established.
- A structured flow outlining roles, responsibilities, and reporting lines must be developed before scheduling the next Diepsloot Arsenal meeting.
Closing:
Song by Ralepelle
Prayer by Makano
Meeting Adjourned at 11:30
