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Neftaly Submit Organizer Form

(For Events, Presentations, Meetings, Conferences, and Staff Activities)

1. Event Information

• Event Title: ______________________________________________
• Event Type:
  ☐ Staff Event
  ☐ Presentation
  ☐ Training / Workshop
  ☐ Community Event
  ☐ Partner / Donor Event
  ☐ Conference
  ☐ Other: __________________________
• Event Purpose / Objective:

2. Organizer Details

• Name of Organizer: _____________________________________________
• Department / Programme: _________________________________________
• Position / Role: ________________________________________________
• Contact Number: ________________________________________________
• Email Address: _________________________________________________

3. Event Date and Venue

• Event Date: ___________________________________
• Start Time: _______________ End Time: _______________
• Venue / Platform:
  ☐ Physical Location: ____________________________________________
  ☐ Online Platform: ☐ Zoom ☐ Teams ☐ Google Meet ☐ Other: _____________
• Venue Capacity: ________________________________________________

4. Target Audience

• ☐ Internal Staff
• ☐ Youth Participants
• ☐ Partners / Stakeholders
• ☐ Community Members
• ☐ Donors / Funders
• Estimated Number of Attendees: _________________________________

5. Programme Requirements

• Speakers / Presenters Needed:
  ☐ Yes ☐ No
  If yes, list names:
• Equipment Required:
  ☐ Projector
  ☐ Sound System
  ☐ Laptop
  ☐ Microphones
  ☐ Stage Setup
  ☐ Internet Connection
  ☐ Recording / Live-streaming
  ☐ Other: __________________________________________________________
• Materials Required:
  ☐ Presentation Slides
  ☐ Attendance Register
  ☐ Programme Agenda
  ☐ Printed Materials
  ☐ Certificates
  ☐ Promotional Items
  ☐ Other: __________________________________________________________

6. Support Required from Neftaly Departments

• Communications: Logo, branding, media coverage, photography
• Human Capital: Staff coordination, scheduling
• Logistics: Venue setup, transport, equipment
• Monitoring & Evaluation: Reporting, data collection
• Finance: Budget approval, payments
• Other Support: ________________________________________________

7. Budget Information

• Budget Required: ☐ Yes ☐ No
• Estimated Total Cost: R______________________________
• Budget Line / Funding Source: _________________________________

8. Risk and Safety Considerations

• Potential Risks Identified:
• Mitigation Measures:

9. Approval Section

(To be completed by Supervisors / Managers)

• Reviewed By: _________________________________________________
• Position: ____________________________________________________
• Date: ______________________
  • Approval Status:
    ☐ Approved
    ☐ Approved with Changes
    ☐ Not Approved
• Comments:

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