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Chairperson: Mr Malatjie

Attendance: Ms Tsakani Rikhotso

Date: 02 February 2026

Time:5:15am

Venue: Virtual Platform teams

1. Opening and Welcome

The meeting was called to order by Mr. Malatjie, who welcomed Ms. Tsakani Rikhotso and thanked her for attending. The purpose of the meeting was outlined as follows:

To discuss improved and modernized methods of posting organizational events.

To establish structured mechanisms for tracking and tracing all Human Capital (HC) duties.

To improve transparency, compliance, accountability, and operational efficiency within the Human Capital function.

2. Adoption of Agenda

The agenda was presented and adopted without amendments.

3. Discussion Item 1: New Ways of Posting Events3.1 Current Challenges Identified

Mr. Malatjie highlighted the following challenges in the current event-posting process:

Reliance on email communication only.

Lack of centralized event records.

No formal attendance tracking system.

Limited visibility of mandatory vs voluntary events.

No audit trail for event approvals or acknowledgments.

Difficulty in measuring event impact and participation levels.

Ms. Rikhotso agreed and noted that event communication lacks structured accountability and follow-up mechanisms.

3.2 Proposed New Methods for Posting Events

The following solutions were discussed and proposed:

3.2.1 Centralized Digital Event Portal

Creation of a centralized Human Capital Events Portal on the intranet.

All internal events to be published through this platform.

Event details to include:

Title

Purpose

Target audience

Date and time

Venue or virtual link

Responsible department

Approval reference number

Outcome: All events must be registered before communication is issued.

3.2.2 Workflow-Based Event Approval Process

Before publication, each event must go through:

Submission by event organizer.

Line manager approval.