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Neftaly Human Capital Workshop Management Procedure NeftalyP584

Written by

Clifford Lesiba Legodi

in

Approved By: Chief Executive Officer (CEO)

Date Approved: 03 November2025

Review Date: 02 December 2026 

Policy Owner: Neftaly Chief Human Human Capital, NeftalyCHCR

Neftaly Human Capital Workshop Management Procedure

Document Code: NeftalyP584
Issued By: Chief Human Capital Officer (CHCO)
Approved By: Chief Executive Officer (CEO)
Effective Date: [Insert Date]
Next Review Date: [Insert Date + 12 months]

NeftalyP584-1 Purpose

NeftalyP584-1-1 The purpose of the Neftaly Human Capital Workshop Management Procedure (NeftalyP584) is to establish a systematic and standardized approach for planning, organizing, executing, and evaluating workshops across all Neftaly Royals, Officers, and Human Capital teams. This procedure ensures that every workshop contributes to skill development, collaboration, innovation, and alignment with Neftaly’s strategic human capital development goals.

NeftalyP584-2 Scope

NeftalyP584-2-1 This procedure applies to all Neftaly-organized or co-hosted workshops, whether physical, hybrid, or virtual. It includes both internal (staff development) and external (stakeholder engagement) workshops.

NeftalyP584-3 Objectives

  • NeftalyP584-3-1 To align workshops with Neftaly’s Royal Human Capital Development Framework.
  • NeftalyP584-3-2 To ensure consistent planning, execution, and documentation standards.
  • NeftalyP584-3-3 To encourage active participation and knowledge sharing.
  • NeftalyP584-3-4 To track workshop impact and follow-up actions.

NeftalyP584-4 Roles and Responsibilities

RoleResponsibility
Chief Human Capital Officer (CHCO)Approves workshop plans and monitors implementation.
Royal DirectorsOversee departmental workshops and ensure alignment with Neftaly objectives.
OfficersCoordinate logistics, attendance, and reporting.
FacilitatorsDeliver workshop content effectively and provide feedback.
Human Capital ParticipantsEngage actively and complete post-workshop evaluations.

NeftalyP584-5 Workshop Management Process

NeftalyP584-5-1 Planning

  • NeftalyP584-5-1-1 Identify workshop objectives and target participants.
  • NeftalyP584-5-1-2 Develop an agenda, materials, and expected outcomes.
  • NeftalyP584-5-1-3 Obtain necessary authorizations from the CHCO or CEO.

NeftalyP584-5-2 Preparation

  • NeftalyP584-5-2-1 Secure venues, equipment, and materials.
  • NeftalyP584-5-2-2 Send invitations and confirm attendance.
  • NeftalyP584-5-2-3 Prepare digital resources for virtual or hybrid setups.

NeftalyP584-5-3 Implementation

  • NeftalyP584-5-3-1 Conduct the workshop as per approved plan.
  • NeftalyP584-5-3-2 Facilitate active participation and discussion.
  • NeftalyP584-5-3-3 Record attendance and key insights.

NeftalyP584-5-4 Evaluation and Follow-Up

  • NeftalyP584-5-4-1 Distribute evaluation forms to participants.
  • NeftalyP584-5-4-2 Review feedback and document lessons learned.
  • NeftalyP584-5-4-3 Submit workshop report to CHCO within five working days.

NeftalyP584-6 Documentation and Records

  • NeftalyP584-6-1 Workshop Proposal Form (Form W-1)
  • NeftalyP584-6-2 Workshop Attendance Register (Form W-2)
  • NeftalyP584-6-3 Workshop Evaluation Form (Form W-3)
  • NeftalyP584-6-4 Post-Workshop Report Template (Form W-4)

All documentation must be stored in the Neftaly Human Capital Management System (HCM) repository.

NeftalyP584-7 Monitoring and Review

NeftalyP584-7-1 The CHCO and Royal Directors shall conduct periodic reviews of workshop effectiveness and ensure integration of outcomes into ongoing capacity-building initiatives.

NeftalyP584-8 Compliance and Enforcement

NeftalyP584-8-1 Non-compliance with this procedure may result in administrative review and corrective actions as per Neftaly Human Capital Governance Framework.

NeftalyP584-9 References

  • NeftalyP584-9-1 Neftaly Human Capital Capacity Building Policy (NeftalyP546)
  • NeftalyP584-9-2 Neftaly Human Capital Development Framework
  • NeftalyP584-9-3 Neftaly Human Capital Performance Management Procedure (NeftalyP210)

NeftalyP584-10 Monitoring and Review

NeftalyP584-10-1 The CHCO, in collaboration with Royal Directors and Officers, shall review this procedure annually or as needed to incorporate feedback and evolving learning needs.

NeftalyP584-11 Approval

Approved By:
Neftaly Malatjie
Chief Executive Officer

Post Date

Modified Date

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