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Neftaly Human Capital Human Management Policy, Procedures, Processes, Templates, Documents and Forms NeftalyP238

Document Code: NeftalyP238
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 21 November 2025
Next Review Date: 21 May 2026
Policy Owner: Neftaly Chief Human Capital Officer (NeftalyCHCR)

NeftalyP Neftaly CEO Neftaly Approval Speech on the launch of [Policy Name]

To the Chairperson of Neftaly Kingdom Royal Committee, all Neftaly Kingdom Royal Committee, all Neftaly Royal Chiefs and all Neftaly Human Capital

To the Neftaly [Position], Neftaly [Position] Director, Neftaly [Position] Manager, Neftaly [Position] Officer, Neftaly [Position] Specialists, Neftaly [Position] Fellows, Neftaly [Position] Volunteers and Neftaly [Position] Interns

Kgotso a ebe le lena

NeftalyP Why did Neftaly Malatjie launch the Neftaly [Position] Policy

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What is the Mandate of Neftaly Kingdom Royal Committee on overseeing the Neftaly Position

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Neftaly Powers of Neftaly [Position]

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What is the Mandate of Neftaly [Position]

  • NeftalyP Neftaly Chief Human Capital needs to understand that Neftaly Malatjie respects all Neftaly Human Capital irrespective of their Colour, Race, Culture and Religion and should promote respect at all times
  • NeftalyP Neftaly Chief Human Capital Officer has a mandate to promote and demote Neftaly Human Capital and Neftaly Royal Committee
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What makes Neftaly Malatjie be offended by the Neftaly [Position]

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Neftaly CEO Neftaly Malatjie request to the Owner of Neftaly [Position] God himself

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My Oath Neftaly Malatjie as the King of Neftaly [Position]

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The Implication of Bible Exodus 20 on Neftaly [Position]

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I therefore declare this policy active.

My message shall end here.

Neftaly Malatjie | Chief Executive Officer | Neftaly

2. Scope

This policy applies to:

  • All employees, officers, and managers of Neftaly.
  • All Human Capital functions, including recruitment, onboarding, employee development, performance management, talent retention, and succession planning.
  • All contractors, interns, and third-party service providers engaged in Human Capital operations.

3. Definitions

TermDefinition
Human ManagementSystematic planning, management, and development of Neftaly’s workforce to achieve organizational goals.
Employee LifecycleStages of employee experience including recruitment, onboarding, performance, development, retention, and exit.
HR Officer / ManagerPersonnel responsible for implementing Human Management policies and procedures.
Talent ManagementStrategic process of attracting, developing, retaining, and deploying skilled employees.
Performance ManagementContinuous process of setting goals, monitoring, evaluating, and improving employee performance.

4. Policy Principles

  1. Strategic Alignment: Human management practices align with Neftaly’s mission, vision, and objectives.
  2. Equity & Diversity: Fair, transparent, and non-discriminatory treatment of all employees.
  3. Compliance: Adherence to labour laws, POPIA, and internal policies.
  4. Accountability: Clear responsibilities for all managers and HR personnel.
  5. Employee Development: Encourage growth through training, mentoring, and career development programs.
  6. Engagement & Retention: Promote a positive workplace culture and employee satisfaction.

5. Roles and Responsibilities

RoleResponsibilities
CEOApproves Human Management policies and major strategic initiatives.
CHCR (Chief Human Capital Officer)Oversees implementation, compliance, monitoring, and reporting of Human Management activities.
HR Managers / OfficersManage recruitment, onboarding, performance management, development programs, and employee relations.
Department Heads / SupervisorsImplement Human Management policies in their teams, monitor performance, and support development plans.
EmployeesParticipate in development programs, provide feedback, and comply with policies.

6. Procedures

NeftalyP238-6-0 Neftaly Royal Chief Human Capital Officer

NeftalyP238-6-0-1 Neftaly Chief Human Capital Offices

NeftalyP000-5 OfficeNeftalyP000-5 Documents
NeftalyP NeftalyP000-5-2-1-NeftalyCHCR-1 Neftaly Volunteer Management Office * NeftalyP000-5-2-1-1 NeftalyCHCR-1 Activities and Responsibilities for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-1 NeftalyCHCR-1 Activities and Responsibilities for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-2 NeftalyCHCR-1 Neftaly CEO Neftaly M alatjie Speech for launching Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-3 NeftalyCHCR-1 Neftaly Human Capital List and Job Descriptions under Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-4 NeftalyCHCR-1 Neftaly Human Capital Contract Documents for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-5 NeftalyCHCR-1 Neftaly Organogram for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-6 NeftalyCHCR-1Neftaly Daily, Monthly, Quarterly, Bi-Annual and Annual Events List for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-7 NeftalyCHCR-1 Neftaly Strategic Documents under Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-8 NeftalyCHCR-1 Neftaly Monthly, Quarterly, Bi-Annual Performance and Implementation Plans for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-9 NeftalyCHCR-1Neftaly Monthly, Quarterly, Bi-Annual Performance and Implementation Plans for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-10 NeftalyCHCR-1 Neftaly Monthly, Quarterly, Bi-Annual Reports forNeftaly Volunteer Management Office
* NeftalyP000-5-2-1-11 NeftalyCHCR-1 Neftaly Kingdom Royal Committee Mandate for Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-12 NeftalyCHCR-1 Chairperson Speech on the launch of Neftaly Volunteer Management Office
* NeftalyP000-5-2-1-13 NeftalyCHCR-1 Neftaly Chief Human Capital Officer Speech on the launch ofNeftaly Volunteer Management Office
* NeftalyP000-5-2-1-14 NeftalyCHCR-1 Neftaly Neftaly Volunteer Management OfficeManagers Mandate
* NeftalyP000-5-2-1-15 NeftalyCHCR-1 Neftaly Neftaly Volunteer Management Office Training Courses List
* NeftalyP000-5-2-1-16 Neftaly 365 Days Events for Neftaly Volunteer Management Office
NeftalyP NeftalyP000-5-2-2-NeftalyCHCR-2 Neftaly University Graduate Internship Management Office *
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NeftalyP NeftalyP000-5-2-3-NeftalyCHCR-3 Neftaly Bursary Management Office *
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NeftalyP NeftalyP000-5-2-4-NeftalyCHCR-4 Neftaly Fellowship Management Office *
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NeftalyP NeftalyP000-5-2-5-NeftalyCHCR-5 Neftaly TVET College Graduate Internship Management Office *
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Neftaly NeftalyP000-5-2-6-NeftalyCHCR-6 Neftaly Human Capital Office*
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Neftaly NeftalyP000-5-2-7-NeftalyCHCR-7 Neftaly Payroll Office*
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NeftalyP Neftaly Chief Chief Human Capital Officer NeftalyCHCR Officer X

XXPer DayPer MonthPer QuarterPer Year
NeftalyP    
NeftalyP    
NeftalyP    
NeftalyP    
NeftalyP    

NeftalyP Neftaly Chief Chief Human Capital Officer NeftalyCHCR Officer Meeting Targets

Performance IndicatorApp Events LinkPer DayPer MonthPer QuarterPer Year2 Years5 Years
NeftalyP [Position] Royal Staff MeetingLink    
NeftalyP Neftaly Royal Magoshing Chiefs Planning, Meeting and Reporting at ##-## – ##-##Link    
NeftalyP Neftaly Executive Spokesperson collects Neftaly Daily Work Report from the Neftaly Royal Committee at ##-## – ##-##Link    
NeftalyP Neftaly [Position] submits the Daily Report to the Neftaly Royal Committee at ##-## – ##-##Link    
NeftalyP Neftaly [Position] submits the Daily Report to the Neftaly Royal Committee at ##-## – ##-##Link    
NeftalyP Neftaly Executive Spokesperson Report Feedback to the Neftaly Royal Committee and Neftaly Royal Chiefs at ##-## – ##-##Link
NeftalyP Neftaly [Position] Daily Day Planning Meeting ##-## – ##-##Link
NeftalyP Neftaly [Position] Daily Committee Report Review Meeting ##-## – ##-##Link
NeftalyP Neftaly [Position] Daily Committee Handover Report Submission ##-## – ##-##Link
NeftalyP Neftaly [Position] Daily Report Submission to the Neftaly Royal Sub-Committee ##-## – ##-##Link
NeftalyP Neftaly [Position] Daily Report Submission Review to the Neftaly Royal Sub-Committee ##-## – ##-##Link
NeftalyP Neftaly [Position] Daily Today Events Reports Review Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Tomorrow Events Planning Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Challenges Report Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Training and Workshops Report Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Feedback Report Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Meetings Report Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Appointments, Birthdays, Resignations and Death Report Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Planned against Implemented Checklist Review Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Strategy Targets Checklist Review Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Project Progress, Budget and Completion Reports Review Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Performance Report Progress Reports Review Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Individual HC Handover Checklist Sheet Report Review Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Daily Income Report Meeting ##-## – ##-##EventsCatLink
NeftalyP Neftaly [Position] Strategic Planning MeetingEventsCatLink
NeftalyP Neftaly [Position] Executive Leadership MeetingEventsCatLink
NeftalyP Neftaly [Position] Daily Operations MeetingEventsCatLink
NeftalyP Neftaly [Position] Budget Review MeetingEventsCatLink
NeftalyP Neftaly [Position] Performance Review MeetingEventsCatLink
NeftalyP Neftaly [Position] Project Progress MeetingEventsCatLink
NeftalyP Neftaly [Position] Compliance and Governance MeetingEventsCatLink
NeftalyP Neftaly [Position] Risk Management MeetingEventsCatLink
NeftalyP Neftaly [Position] Stakeholder Engagement MeetingEventsCatLink
NeftalyP Neftaly [Position] External Partners MeetingEventsCatLink
NeftalyP Neftaly [Position] Internal Team Briefing Crisis Management MeetingEventsCatLink
NeftalyP Neftaly [Position] Innovation and Technology MeetingEventsCatLink
NeftalyP Neftaly [Position] Financial Oversight MeetingEventsCatLink
NeftalyP Neftaly [Position] Procurement Review MeetingEventsCatLink
NeftalyP Neftaly [Position] Monitoring and Evaluation MeetingEventsCatLink
NeftalyP Neftaly [Position] Reporting and Documentation MeetingEventsCatLink
NeftalyP Neftaly [Position] Policy Development MeetingEventsCatLink
NeftalyP Neftaly [Position] Training and Capacity-Building MeetingEventsCatLink

NeftalyP Neftaly Chief Chief Human Capital Officer NeftalyCHCR Officer Training Targets

Performance IndicatorApp Events LinkPer DayPer MonthPer QuarterPer Year
NeftalyP [Position] Royal BursariesNeftalyCLMR Events Link
NeftalyP [Position] Royal Short CoursesNeftalyCLMR Events Link    
NeftalyP [Position] Royal Certificate CoursesNeftalyCLMR Events Link    
NeftalyP [Position] Royal Accredited Occupational QualificationsNeftalyCLMR Events Link    
NeftalyP [Position] Royal Diploma CoursesNeftalyCLMR Events Link    
NeftalyP [Position] Royal Advanced Diploma CoursesNeftalyCLMR Events Link    
NeftalyP [Position] Royal LearnershipsNeftalyCLMR Events Link
NeftalyP [Position] Royal Undergraduate Degree CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Postgraduate Degree CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Professional Development CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Executive CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Online CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal In-Person CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Blended Learning CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Technical and Vocational CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Skills Training CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal WorkshopsNeftalyCLMR Events Link
NeftalyP [Position] Royal SeminarsNeftalyCLMR Events Link
NeftalyP [Position] Royal MasterclassesNeftalyCLMR Events Link
NeftalyP [Position] Royal Apprenticeship CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Internship-Based CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Competency-Based CoursesNeftalyCLMR Events Link
NeftalyP [Position] Royal Industry-Accredited CoursesNeftalyCLMR Events Link

NeftalyP Neftaly Chief Chief Human Capital Officer NeftalyCHCR Officer Human Capital Targets

Office NameApp Events LinkPer DayPer MonthPer QuarterPer Year
NeftalyP Neftaly [Position] ChiefNeftalyCLMR Events Link 1 1 1 1
NeftalyP Neftaly [Position] Managers (2 Per Office)NeftalyCLMR Events Link
NeftalyP Neftaly [Position] Officers (4 Per Office)NeftalyCLMR Events Link
NeftalyP Neftaly [Position] Specialists (50 Per Office)NeftalyCLMR Events Link
NeftalyP Neftaly [Position] Learnerships Students (100 per Office)NeftalyCLMR Events Link    
NeftalyP Neftaly [Position] Paid Volunteers (30 Per Office)NeftalyCLMR Events Link    
NeftalyP Neftaly [Position] Unpaid Volunteers (300 Per Office)NeftalyCLMR Events Link
NeftalyP Neftaly [Position] Fellows (50 Per Office)NeftalyCLMR Events Link    
NeftalyP Neftaly [Position] TVET College Interns (1000 Per Office)NeftalyCLMR Events Link
NeftalyP Neftaly [Position] University Interns (500 Per Office)NeftalyCLMR Events Link

6.1 Workforce Planning

  1. Assess current and future human capital needs.
  2. Identify skills gaps and workforce requirements.
  3. Prepare annual workforce plan for review by CHCR and CFO.

6.2 Recruitment and Onboarding

  1. NeftalyP238-6-2-1 Neftaly Chief Human Capital Officer must announce the appointment of new Neftaly Human Capital upon appointment as ‘Neftaly appoints [Name Surname] Chief Human Capital Officer NeftalyCHCR on [DD Month YYYY]
  2. Submit Recruitment Request Form (NeftalyT238-01).
  3. Follow standardized recruitment and selection procedures.
  4. Conduct onboarding using Employee Onboarding Checklist (NeftalyT238-02).

NeftalyP238-6-3 Performance Management

  1. NeftalyP238-6-3-1 Neftaly Chief Human Capital Officer set annual objectives aligned with Neftaly goals.
  2. NeftalyP238-6-3-2 Neftaly Chief Human Capital Officer conducts regular performance reviews Daily, Weekly, Quarterly and Annually
  3. NeftalyP238-6-3-3 Neftaly Chief Human Capital Officer mplement performance improvement plans as needed.
  4. NeftalyP238-6-3-4 Neftaly Chief Human Capital Officer must present each Neftaly Human Capital work for the full 28 – 31 Days per month from the Neftaly Royal Chief for processing of monthly Stipends and salary payments using the Neftaly Human Capital Mapping Sheet
  5. NeftalyP238-6-3-5 Neftaly Chief Human Capital Officer is mandated to delay or suspend salary payments for Neftaly Human Capital should performance be below requirements
  6. NeftalyP238-6-3-5-1 Neftaly Royal Chief must present the Neftaly Human Capital Monthly Report for each Neftaly Human Capital from 20th of the month to the 19th of the next month each Report must be separate and must be approved sepately by NeftalyP238-6-3-6 to NeftalyP238-6-3-8
  7. NeftalyP238-6-3-6 Neftaly Chief Human Capital Officer must present the performance report to the Neftaly Chief Learning Monitoring Officer who will present to the Neftaly Chief Operations Officer
  8. NeftalyP238-6-3-7 Neftaly Chief Learning Monitorinf Officer must present the performance report to the Neftaly Chief Operarions Officer who will present to the Neftaly Royal Committee
  9. NeftalyP238-6-3-8 Neftaly Royal Committee must present the performance report to the Neftaly Executive Spokesperson who will present to the Neftaly Chief Executive Officer
  10. NeftalyP238-6-3-9 All Neftaly Royal Chiefs are responsible for managing their Neftaly Human Capital they will be held responsible for the successful performance and poor performance of their Neftaly Human Capital
  11. NeftalyP238-6-3-10 Neftaly Chief Human Capital Officer to send the Idea including them full month work which complies with NeftalyP238-6-3-6 to NeftalyP238-6-3-8 each Report must be consolidated by each Neftaly Human Capital with all approvals as ‘Neftaly [DD Month YYYY] to [DD Month YYYY] [Position] [Name Surname] Monthly Report’
  12. NeftalyP238-6-3-11 Note that Neftaly Royal Chiefs do submit their Monthly Neftaly Report separately as well
  13. NeftalyP238-6-3-12 Each Monthly List in the Neftaly Human Capital Monthly Report must start with ‘DD Month [Link as per Neftaly Idea Report submitted daily]

6.4 Employee Development

  1. Identify training and development needs through performance assessments.
  2. Implement programs such as workshops, coaching, mentoring, and e-learning.
  3. Maintain Employee Development Records (NeftalyT238-04).

6.5 Talent Retention & Succession Planning

  1. Monitor employee engagement and satisfaction.
  2. Identify critical positions and high-potential employees.
  3. Develop succession plans and career progression paths.
  4. Neftaly Human Capital cannot work more than 5 years at Neftaly after 5 years the employees contract will automatically be terminated
  5. Neftaly Royals are not allowed to have vacant positions as this will affect the effective running of the Neftaly Royal Chiefs Mandates

6.6 Employee Relations

  1. Manage grievances, conflicts, and disciplinary procedures in line with policy.
  2. Maintain confidentiality and fairness in all employee-related matters.
  3. Record all HR interventions in Employee Relations Log (NeftalyT238-05).

6.7 Exit Management

  1. NeftalyP238-6-7-1 Neftaly Chief Human Capital Officer must announce the farewell of exiting Neftaly Human Capital upon exit as ‘Neftaly bids Farewell to former Chief Human Capital Officer NeftalyCHCR [Name Surname] on [DD Month YYYY]
  2. Conduct exit interviews using Exit Interview Form (NeftalyT238-06).
  3. Reconcile benefits, return of assets, and clearance procedures.
  4. Analyze exit trends for continuous improvement.

7. Processes

  1. Recruitment & Selection: Standardized, fair, and transparent hiring processes.
  2. Onboarding: Smooth integration of new employees into the organizational culture and processes.
  3. Performance Monitoring: Continuous assessment and feedback for performance improvement.
  4. Training & Development: Identify skill gaps and provide growth opportunities.
  5. Succession Planning: Prepare for future organizational needs by retaining key talent.
  6. Employee Engagement: Surveys, feedback mechanisms, and wellness initiatives.
  7. Compliance & Reporting: Regular audits and reporting to CHCR and CEO.

8. Templates, Documents, and Forms

Core Templates & Forms:

  • NeftalyT238-01: Recruitment Request Form
  • NeftalyT238-02: Employee Onboarding Checklist
  • NeftalyT238-03: Performance Evaluation Form
  • NeftalyT238-04: Employee Development Record
  • NeftalyT238-05: Employee Relations Log
  • NeftalyT238-06: Exit Interview Form
  • NeftalyT238-07: Workforce Planning Template
  • NeftalyT238-08: Succession Planning Template
  • NeftalyT238-09: Training Needs Analysis Form
  • NeftalyT238-10: Employee Engagement Survey Template

Documents:

  • Human Management Policy Guidelines
  • Performance Reports
  • Training and Development Reports
  • Employee Relations Reports
  • Exit Analysis Reports

9. Monitoring and Compliance

  • Regular audits of recruitment, performance, and training records.
  • Monthly and quarterly HR reporting to CHCR and CEO.
  • Compliance with labour laws, POPIA, and internal Human Management standards.
  • Corrective measures applied in case of non-compliance.

10. References

  • Labour legislation and regulations
  • Neftaly Code of Conduct
  • POPIA (Data Protection Guidelines)
  • Neftaly HR Policies & Procedures