Neftaly Human Capital Giving Management Policy, Procedures, Processes, Templates, Documents and Forms

Approved By: Neftaly Malatjie, Chief Executive Officer
Date Approved: 30 October 2025
Review Date: 28 November 2026

Policy Owner: Neftaly Chief Human Capital Officer, NeftalyCHCR

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1. Overview

The Neftaly Human Capital Giving Management Policy (NeftalyP218) provides a structured framework for managing the giving, distribution, and reporting of resources, assistance, or contributions by Neftaly Human Capital. The policy ensures all giving aligns with Neftaly’s Royal values, ethical standards, and regulatory requirements.

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2. Purpose

This policy aims to:

• Establish clear guidelines for giving by Neftaly Human Capital.
• Ensure giving is fair, transparent, and accountable.
• Align giving activities with Neftaly’s Royal vision and strategic objectives.
• Prevent conflicts of interest and ensure compliance with ethical standards.

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3. Scope

This policy applies to:

• All Neftaly Human Capital, Officers, Deputy Chiefs, Royal Directors, and Non-Executive Members.
• All giving activities, including monetary donations, material support, volunteer work, or intellectual contributions.
• Any giving conducted under the Neftaly brand, at events, or on Neftaly platforms.

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4. Policy Statement

Neftaly Human Capital shall engage in giving in a responsible, transparent, and equitable manner. All giving must be approved, properly documented, and aligned with Neftaly’s Royal values and objectives.

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5. Core Principles

1. Transparency: All giving activities must be documented and auditable.
2. Integrity: Giving must not create conflicts of interest or unfair advantage.
3. Equity: Resources are distributed fairly, prioritizing need and impact.
4. Accountability: Responsible officers must monitor giving and report outcomes.
5. Compliance: Giving must comply with applicable regulations and internal policies.

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6. Procedures and Processes

6.1 Giving Request and Proposal

• Any proposed giving must be submitted via NeftalyF218-01 Giving Request Form.
• The proposal must include purpose, beneficiaries, estimated value, and expected outcomes.
• Royal Directors and Officers review and approve requests in alignment with Neftaly objectives.

6.2 Approval Process

• Low-value giving (below [Insert Amount]) may be approved by Officers.
• High-value giving requires Deputy Chief and Royal Committee approval.
• Approved requests are recorded in NeftalyR218-01 Giving Register.

6.3 Distribution of Resources

• Resources or contributions are distributed following approved plans.
• Officers ensure proper delivery and acknowledgment of giving.
• Documentation includes receipts, acknowledgment letters, or photographic evidence where applicable.

6.4 Monitoring and Reporting

• Quarterly monitoring using NeftalyR218-02 Giving Report.
• Reports include beneficiaries, value of giving, and impact assessment.
• Non-compliance or irregularities are escalated to the CHCO and Royal Committee.

6.5 Recognition and Feedback

• Beneficiaries and Human Capital involved in giving may provide feedback.
• Successful giving initiatives may be recognized in internal Neftaly communications and events.

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7. Roles and Responsibilities

Role	Responsibilities
CEO	Oversees overall giving strategy and approves high-level policies.
CHCO	Monitors giving management processes and ensures compliance.
Royal Directors	Review giving proposals and approve appropriate requests.
Deputy Chiefs	Support approval of high-value giving and monitor implementation.
Officers	Initiate, execute, and document giving activities; ensure accountability.
Human Capital	Participate in giving initiatives in alignment with Neftaly values.
Royal Committee	Approves high-value, strategic, or sensitive giving initiatives.

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8. Documentation and Templates

• NeftalyF218-01: Giving Request Form
• NeftalyR218-01: Giving Register
• NeftalyR218-02: Giving Monitoring Report
• NeftalyT218-01: Beneficiary Acknowledgment Template

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9. Compliance and Monitoring

• Regular audits of giving activities to ensure transparency, fairness, and alignment with policy.
• Violations of the giving policy may result in disciplinary action.
• Continuous improvement through feedback and periodic review by the Royal Committee.

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10. Review and Evaluation

• Policy is reviewed annually by CHCO and Royal Committee.
• Adjustments are made based on impact analysis, Human Capital feedback, and evolving Royal objectives.

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11. FAQs

Q1: Can Human Capital give personal donations under the Neftaly brand?
A: Only if approved and documented through the giving request process.

Q2: Who approves high-value giving?
A: Deputy Chiefs and the Royal Committee.

Q3: How often must giving activities be reported?
A: Quarterly, via NeftalyR218-02 Giving Report.

Q4: Can giving be directed to non-Neftaly beneficiaries?
A: Yes, if aligned with Neftaly values and formally approved.

Approved By:
Neftaly Malatjie
Chief Executive Officer